Administrative Associate for Department of Computational, Engineering, & Mathematical Sciences

Texas A&M _ San Antonio•San Antonio, TX

4d•$18•Onsite

About The Position

The Administrative Associate provides advanced administrative support for the Department of Computational, Engineering, & Mathematical Sciences. The role involves managing departmental communications and calendars, coordinating faculty and student-related processes, and handling key administrative, financial, and logistical tasks. Salary: $17.50 hourly

Requirements

High school diploma or higher in related field
Five years (5) of related experience
Proficiency in Microsoft Office Suite (Word, Excel, etc.)
Excellent written and verbal communication, organizational, and interpersonal skills
Ability to handle confidential information and work independently

Responsibilities

Serve as a primary point of contact for the department
Manage correspondence for the department chair and faculty
Coordinate faculty and student meetings
Support faculty and staff hiring, including posting jobs, managing applications, scheduling interviews, and assisting with onboarding processes
Track and process approvals for new hires, reappointments, and terminations
Maintain confidential personnel files, departmental records, and office assets
Handle daily office duties and serve as a liaison between students, faculty, and administrators
Process travel requests and expense reports
Manage procurement card reconciliation
Handle supply ordering
Coordinate meetings, events, and special projects
May require work beyond normal office hours and/or work on weekends
This position may supervise student workers