Administrative Asst for Department of Music and Liturgy

Catholic Diocese Of Fort Worth•Colleyville, TX

1d•Onsite

About The Position

The Administrative Assistant for the Department of Music and Liturgy is responsible for information management in all areas related to music and liturgy.

Requirements

High School Diploma or G.E.D.
Computer proficiency in Excel, Outlook, Word, and PowerPoint.
Demonstrated ability to listen empathetically, make peace, and de-escalate
Demonstrated history of good judgement.
Demonstrated aptitude for adaptability and flexibility.
Ability to use various computer software programs; strong computer skills in Microsoft Office Suite, especially in Word and Excel.
Ability to use various office machines (copier, fax, phones, calculator, scanner, etc.) or ability to learn.
Ability to meet deadlines and follow directives from Pastor or Chief of Staff in a timely manner.
Ability to receive, understand, retain, and complete verbal and written tasks.
Ability to work independently as well as in teams.
Ability to provide excellent customer service and work efficiently with staff, clergy, religious, and laity.
Ability to honor and maintain confidentiality.
Ability to work well with people from a diverse variety of audiences.
Excellent organization, prioritization, and communication skills.

Responsibilities

Assists with purchasing and maintaining of liturgical supplies.
Assists with the preparation of special liturgical events; including any need for worship aids and setup/breakdown of liturgical spaces.
Assists with maintaining Liturgical plans in Planning Center Online Services program.
Assist with scheduling of wedding anniversary blessings
Prepare Reader binder of entrance and communion antiphons for Mass
Assist with preparing, printing, and distributing liturgical books for weekend Masses and special liturgies
Keep updated digital file of Mass counts
Assist with collection of OCIA Baptismal certificates
Manage Volunteer Group for Vestment Cleaning
Attend and help prepare, as necessary, liturgical ministry lead meetingsMusic Ministries -
Print hymn packets for Adult Choir members for weekend Masses, special liturgies, and funeral Masses
Print Cantor packet for weekend Masses, special liturgies, funeral Masses, and wedding Masses
Maintain GSCC choral library, oversee volunteers as needed
Assist with purchasing music and supplies needed for Music Groups
Attend parish staff gatherings and Music and Liturgy team meetings as scheduled.
Attend continuing education opportunities related to responsibilities.
Responsible for all other projects, tasks, etc., as assigned.