Administrative Associate 2

University of Tennessee•Memphis, TN

6d•$19

About The Position

The Administrative Associate 2 provides administrative support for the Neuroscience Institute. This position performs duties such as scheduling, record keeping, coordination of meetings and conferences, obtaining supplies, and working on special projects.

Requirements

High School Diploma or GED. (TRANSCRIPT REQUIRED)
Two (2) years of administrative experience.
Strong computer skills including proficiency in Microsoft Word and Excel.
Ability to proof data for accuracy.
Ability to work independently and collaboratively.
Ability to prioritize work and maintain high level confidentiality.
Excellent interpersonal, written, and verbal communications skills.

Responsibilities

Coordinates the NI Seminar Series that is part of the Neuroscience Graduate Track curriculum, which provides external and internal speakers presenting the latest research in neuroscience to graduate students, postdocs, faculty, staff, and guests. The position handles all the scheduling, travel, honorarium, itineraries, catering, and troubleshooting.
Helps organize NI’s Symposia that are open to the public. The position handles all the scheduling, travel, honorarium, itineraries, catering, and troubleshooting.
Assists in auditing the program accounts, posting transactions to the departmental ledger, and generating reports via DASH/Oracle.
Maintains the monthly billing for the NI’s Imaging Center in iLab and provides reports on Imaging Center income and expenses.
Drafts letters, forms, and memos for the director and program coordinator as well as purchasing, answering phones, handling queries, and general office duties.
Maintains NI membership information.
Assists the Technical Manager in the Imaging Center by opening and closing the doors, turning the equipment on/off, and helping as needed.
Maintains confidentiality on all personal and financial documents pertaining to NI employees as well as guest speakers.
Provides customer service to members, staff, students, guests, and the public.
Performs other duties as assigned.