Administrative Associate 2

University of Tennessee • Memphis, TN

1d • $19

About The Position

The Department of Pediatric Dentistry and Community Oral Health seeks a proactive Administrative Associate 2 to coordinate the educational activities of graduate and predoctoral students, provide departmental support in coordinating the instructional and scholarly activities of the faculty, staff, and trainees.

Requirements

• High School Diploma or GED. (TRANSCRIPT REQUIRED)
• Two (2) years of administrative experience; OR Associate’s Degree in lieu of experience.
• Knowledge of related procedures and systems.
• Excellent computer skills.
• Excellent customer service skills.
• Interpersonal and communication skills.
• Ability to work effectively with a wide range of constituents.
• Ability to gather data, compile information, and prepare reports.
• Ability to use tact and discretion when dealing with a variety of issues.

Responsibilities

• Provides front-line communications, answers phones, and responds to email inquiries related to the administrative needs of the department.
• Maintains confidential documents, including faculty dossiers, student evaluations, resident files, etc.
• Provides instructional support, including updating and creating courses and timetables in student information systems and entering grades.
• Maintains tracking of didactic and clinical experiences for CODA self-study reports for both graduate and predoctoral pediatric dentistry programs.
• Manages calendars and coordinates scheduling with clinic staff, residents, and other departments if necessary.
• Coordinates required annual certifications and training events,
• Coordinates special events; maintains first-line contact with professional organization.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED