Administrative Assistant

Adaptive Home Health / Fira Health•Richardson, TX

1d•Onsite

About The Position

Adaptive Home Health is a privately owned Home Health Agency delivering high-acuity, patient-centered care throughout Texas. Our clinicians are backed by an experienced and passionate clinical and operational support team — so they can focus on what matters most: providing exceptional care. We offer region-leading compensation, travel bonuses, and mileage reimbursement. Come join a multidisciplinary team where your skills are valued, and your impact is felt every single day! We are looking for a highly organized, polished, and proactive Administrative Assistant to serve as the operational backbone of our Richardson headquarters. This role is the connective tissue of our office — keeping supplies stocked, meetings running smoothly, new hires set up for success, and executive guests welcomed with care. If you thrive on anticipating needs before they arise and take pride in making an office feel effortless, this role was built for you.

Requirements

2+ years of administrative, office coordination, or operations support experience
Exceptional organizational skills and a high standard for attention to detail
Polished, professional presence with strong verbal and written communication skills
Demonstrated experience coordinating events, meetings, or office logistics
Proficiency in Microsoft Office Suite and/or Google Workspace
Ability to manage multiple competing priorities in a fast-paced environment
Discretion and composure when working alongside or supporting senior leadership

Nice To Haves

Experience supporting executive-level or C-suite staff
Familiarity with conference room management or workplace tools (e.g., Robin, Envoy, or similar)
Background in onboarding coordination or HR support functions
Experience managing vendor relationships (catering, supplies, facilities)

Responsibilities

Manage and restock all office supplies and HQ snacks, maintaining par levels and vendor relationships
Own the conference room booking system, resolve scheduling conflicts, and ensure rooms are set up and ready ahead of every meeting
Coordinate all meeting and event logistics including A/V setup, printed materials, and catering — from daily team lunches to large-scale executive events
Prepare orientation kits for each new hire class in coordination with HR, IT, and facilities to ensure a seamless first-day experience
Keep onboarding materials current, branded, and ready ahead of every hire cycle
Serve as the primary point of contact for executive visitors and VIP guests — manage arrival logistics, escort visitors, and deliver a polished, professional experience from arrival to departure
Anticipate day-to-day office needs and address them proactively before they become issues
Support cross-functional teams with administrative tasks as needed