Administrative Assistant

The Emily Program • Seattle, WA

10d • $18 - $26

About The Position

Our vision is a world of peaceful relationships with food, weight, and body image, where everyone with an eating disorder can experience recovery. We believe that exceptional, individualized care leads to lasting recovery from eating disorders. That’s why our teams are comprised of compassionate, dedicated professionals from a variety of backgrounds who collaborate to provide the very best evidence-based care for our clients at all levels of care.
Position Overview
The Administrative Assistant provides a welcoming and positive environment for clients while performing a variety of administrative tasks. These include co-pay collection, answering phones, scheduling appointments, maintaining clinician schedules, and providing general administrative support for clinicians and projects as assigned.

Requirements

• High School Diploma or equivalent, required.
• 2+ years’ experience in healthcare industry or administrative setting strongly preferred
• Basic knowledge of MS Office programs with ability to learn new applications
• Active driver license and ability to drive personal and/or company vehicle

Nice To Haves

• Bachelor’s degree preferred

Responsibilities

• Assist clients with scheduling needs, ensuring smooth and responsive service.
• Distribute incoming mail and faxes to the appropriate team members.
• Manage office supply inventory, keeping supplies organized and well-stocked.
• Support building maintenance requests in coordination with the Office Manager.
• Handle all phone calls, triage inquiries, resolve issues, and conduct follow-up as necessary.
• Administer and score client questionnaires accurately and efficiently.
• Provide general administrative support to staff, including faxing, mail distribution, and photocopying.
• Collaborate with the medical records department to coordinate client record requests.
• Provide schedule support to clinicians, such as blocking PTO, adding meetings, and making schedule adjustments as needed.

Benefits

• HSA and PPO insurance with HSA or FSA options (Blue Cross Blue Shield)
• Dental insurance (Delta Dental)
• Vision insurance (EyeMed)
• Short-term and long-term disability insurance
• Company-paid life insurance
• 401(k) plan available two months after start date
• Company 401(k) matching for up to 50% of your contribution, up to 6% of your compensation
• Paid time off is a crucial part of maintaining work and life balance. Our generous PTO plan accrues annually and begins with your first whole pay period. Eligible employees enjoy seven paid holidays and one floating holiday in addition to their regular PTO.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED