Administrative Assistant, Corporate Engagement Center

The Pennsylvania State University•University Park, FL

15d

About The Position

Penn State is currently seeking a Administrative Assistant in supporting t he Corporate Engagement C enter (CEC). The Corporate Engagement Center is a collaboration between the Office of the Senior Vice President for Research and the Division of Development and Alumni Relations . The Corporate Engagement Center connects industry partners to strategic opportunities at Penn State for research and development, philanthropy, and talent recruitment. The Center serves as a hub for industry/University relationships, supporting companies as they navigate the vast resources of Penn State. The team is here to help build lasting, mutually beneficial relationships. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State’s future and contribute to one of the most successful fundraising and alumni relations operations in the country. Reporting to the Constituent Programming and Events Officer, CEC and working closely with the Assistant Vice President of Corporate Engagement and the CEC Directors, this Administrative Assistant will: Act as assistant to the Assistant Vice President and CEC Directors by providing support for scheduling, personal calendars, staff travel arrangements, and expense reconciliation. Articulate Penn State’s needs, ambitions, and values, including diversity, equity, and inclusion, through excellent informal and formal communications. Assist with meeting and event planning and execution, including logistics and note-taking. Staff meeting scheduling, note-taking, and office calendar management. Process and document philanthropic and corporate gifts and support research financial needs. Greet and direct visitors, as well as manage and respond to inquiries from the CEC website and central email account. Reserve fleet vehicles. Maintain office supplies and arrange for equipment maintenance and facility’s needs. Perform other duties as assigned.

Requirements

High School Diploma/GED or Vocational Training/Degree and 2+ years of relevant experience, or an equivalent combination of education and experience
A dedication to and understanding of the skills required to build relationships with diverse communities
Demonstrated commitment to diversity, equity, and inclusion.
Ability to work with minimal supervision on difficult assignments, conferring with manager on unusual matters.
Experience with standard office procedures.
Ability and willingness to learn job-related software.
Attention to detail.
Strong organizational and customer service skills.
Strong verbal and written communication skills.
The ability to work independently as well as with a team.
The ability to work with individuals from a variety of cultures and backgrounds.
Exemplary interpersonal and communication skills.
A proven ability to self-motivate and work both independently and as part of a team.
A commitment to professional development, learning, and being mentored.

Nice To Haves

Proficiency in Office 365 applications (i.e. Teams, SharePoint, Outlook, Word, Excel, PowerPoint).
Ellucian Advance, Salesforce, or other CRM software.
DocFinity or other document management software.
SAP Concur (our expense processing system).
Financial transaction processing software.
Experience with adhering to policies and procedures.

Responsibilities

Act as assistant to the Assistant Vice President and CEC Directors by providing support for scheduling, personal calendars, staff travel arrangements, and expense reconciliation.
Articulate Penn State’s needs, ambitions, and values, including diversity, equity, and inclusion, through excellent informal and formal communications.
Assist with meeting and event planning and execution, including logistics and note-taking.
Staff meeting scheduling, note-taking, and office calendar management.
Process and document philanthropic and corporate gifts and support research financial needs.
Greet and direct visitors, as well as manage and respond to inquiries from the CEC website and central email account.
Reserve fleet vehicles.
Maintain office supplies and arrange for equipment maintenance and facility’s needs.
Perform other duties as assigned.

Benefits

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being.
In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

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