Administrative Assistant

May Management Services Inc • Palm Coast, FL

38m • Onsite

About The Position

MAY Management Services, Inc. is Northeast Florida's premier provider of homeowner, condominium, and commercial property management services, with over 34 years of professional association management expertise.

Come join our Palm Coast office for MAY Management - We'd love to have you!!

As an Administrative Assistant, you will play a vital role in ensuring smooth operations and excellent client service by:
Handling incoming calls and directing communications appropriately.
Supporting Community Managers by managing association records, communications, and project statuses.
Preparing Board meeting packets, compliance letters, and work orders.
Managing community websites and processing architectural review applications.
Collaborating with Community Managers and Client Accountants to maintain high client satisfaction.
Responding to homeowner inquiries professionally and promptly.

Requirements

• Strong organizational and prioritization skills.
• Excellent written and verbal communication abilities.
• Ability to work independently and efficiently in a fast-paced environment.
• High sense of urgency and professionalism.
• Proficiency in MS Office and VMS applications.
• High School Diploma or GED required.

Nice To Haves

• Direct experience in the HOA world of property management is a very big plus!!
• Familiarity with association covenants, maintenance personnel, and vendor processes is preferred.

Responsibilities

• Handling incoming calls and directing communications appropriately.
• Supporting Community Managers by managing association records, communications, and project statuses.
• Preparing Board meeting packets, compliance letters, and work orders.
• Managing community websites and processing architectural review applications.
• Collaborating with Community Managers and Client Accountants to maintain high client satisfaction.
• Responding to homeowner inquiries professionally and promptly.

Benefits

• Competitive pay and comprehensive benefits, including medical, dental, vision, and life insurance.
• Short-term and long-term disability coverage.
• Supplemental policies for critical illness, cancer protection, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED