Administrative Assistant

SCS Engineers • San Diego, CA

6d • $22 - $26 • Onsite

About The Position

We are seeking an Administrative Assistant to join our team that supports our Field Services team. We are looking for a team player who is detail oriented, can take direction, work independently, and have the ability to adapt to changing priorities. Applicants should be proficient in Adobe Acrobat, Microsoft Word, Excel, PowerPoint, and Teams, and possess excellent data entry and proofreading skills. This position is onsite at our San Diego office.

Requirements

• Associate's degree in a related field or equivalent experience
• One year of experience in a professional office environment
• Proficiency with Microsoft Word, Excel and PowerPoint
• Proficiency with Adobe Acrobat
• Ability to work cooperatively with others and manage deadlines
• Ability to communicate orally and with written communication required
• Valid driver's license with a driving record in good standing required

Nice To Haves

• Experience with databases (Microsoft Access) is a plus
• Experience with artificial intelligence tools (Microsoft Copilot) is a plus

Responsibilities

• Proofreading and formatting reports and marketing materials with attention to detail, ensuring conformance to company style guide
• Processing report hard copies for clients
• Assisting with Microsoft Word documents and Excel spreadsheets
• Performing data entry and database management
• Maintaining file storage records system
• Updating and maintaining Upper Midwest Intranet pages
• Scheduling and setting up company lunch meetings/gatherings and occasional errands
• Supporting marketing activities, organizing special events and/or conferences
• Processing incoming and outgoing mail
• Completing other tasks as assigned

Benefits

• Medical, Dental, Vision, Life and Disability Insurance
• 100% employer-funded Employee Stock Ownership Plan (ESOP) and 401K including employer match
• Student Debt Employer Contribution Program
• Paid holidays, PTO, and Paid Parental Leave
• Safety footwear reimbursement program
• Paid training and all necessary tools and equipment provided
• Per diem for travel for eligible work
• Company truck and cell phone for certain Field Services positions

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree