Administrative Assistant

Alutiiq•San Diego, CA

10h•Onsite

About The Position

Red Peak Technical Services, LLC a subsidiary of Alutiiq, LLC is seeking a well-qualified candidate to fill an Administrative Assistant position in our corporate office in San Diego, CA. The Administrative Assistant will support Navy engineering contracts. Responsible to provide administrative support to the Management Team. Create, maintain and update various excel spreadsheets to track expenses and labor hours. General data entry support. Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation and distribution of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new vendors and suppliers Maintain contact lists Assist with coordination of travel arrangements Submit and reconcile expense reports Provide general support to visitors Support team building events Assist with new hire candidates. Act as the point of contact for internal and external clients Pay rate: $37.50 hourly

Requirements

Security Clearance: Must be able to obtain and maintain, at minimum a SECRET security clearance.
H.S. Diploma or equivalent required.
Pursuant to the Government Contract, you must be a U.S. Citizen.
The candidate shall have intermediate to advanced computer skills/knowledge in the Microsoft Office suite, including Outlook, Word, and Excel.
The candidate should have a basic understanding of Office 365, SharePoint.
Candidate should have general knowledge of DoD Contracts.
The candidate must have excellent communication skills.
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem solving skills.
A good team player with teamwork spirit when deal with issues
Professional and friendly attitude to internal and external customers.
Detail-Oriented.
Proactive.
Dependable.
Adapts to change easily.
Good command of communication & coordinating skills.
Self-starter.

Responsibilities

Provide administrative support to the Management Team
Create, maintain and update various excel spreadsheets to track expenses and labor hours
General data entry support
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation and distribution of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new vendors and suppliers
Maintain contact lists
Assist with coordination of travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Support team building events
Assist with new hire candidates
Act as the point of contact for internal and external clients