Administrative Assistant

Aria Community Health Center•Lemoore, CA

20h•Onsite

About The Position

At ACHC, we are committed to improving the health and well-being of our communities. As a Federally Qualified Health Center and licensed primary care clinic, we provide comprehensive medical and dental services, along with specialized care in Chiropractic, Internal Medicine, Neurology, Pediatrics, Psychology, Podiatry, and Optometry. With clinics located across Fresno, Kings, and Tulare counties, our team works together to deliver accessible, high-quality care to every patient. The Human Resources Administrative Assistant provides general administrative and operational support to the Human Resources Department. This position supports initial onboarding activities, new employee orientation, employee record maintenance, and day to day human resources support while providing prompt and courteous service to employees, managers, and visitors.

Requirements

Minimum of two years of clerical or administrative experience
Strong customer service skills with a professional and approachable manner
Effective written and verbal communication skills, including the ability to communicate respectfully with individuals from diverse backgrounds
Strong organizational skills and the ability to manage multiple priorities in a fast paced work environment
Ability to handle confidential information with discretion and professionalism
Dependable team member with strong attention to detail
Proficient in Microsoft Office applications and other office or human resources related systems

Nice To Haves

Prior experience providing administrative support within a Human Resources department preferred
Healthcare or medical industry experience is a plus
Associates degree in Business Administration, Human Resources, or a related field preferred

Responsibilities

Coordinate and support initial onboarding activities for new hires during their first days of employment, including reviewing required documentation for accuracy, completeness, and compliance
Conduct new employee orientation and assist new hires with required introductory information and materials
Prepare and send offer letters and related pre employment paperwork using approved templates and processes
Respond to employee questions by phone, email, and in person related to routine human resources matters
Serve as an initial point of contact for routine human resources inquiries and refer more complex or sensitive matters to appropriate staff
Maintain employee personnel files and human resources records in accordance with confidentiality requirements and record retention guidelines
Assist with timekeeping activities as needed
Assist with reviewing benefit invoices for accuracy and coordinate questions or discrepancies with internal staff or external vendors
Support coordination of the extern program by assisting with onboarding documentation, scheduling, and communication with departments and external program contacts
Enter and update employee information in the human resources information system to support onboarding, employee changes, training records, benefits support, and reporting needs
Maintain training records and assist with compiling reports when requested
Provide administrative support related to workers compensation activities, including distributing forms, maintaining documentation, tracking reports, and coordinating information with employees, supervisors, and third parties as directed
Assist with posting job openings, updating job descriptions, and supporting recruiting related administrative tasks
Respond to Employment Development Department claims in a timely and accurate manner
Assist with employment verification requests in accordance with established procedures
Provide administrative support related to employee benefits, including assisting with enrollment paperwork and directing employees to appropriate benefit resources
Prepare and distribute department communications, forms, and other written materials
Assist with interview scheduling and candidate communication as needed
Gather and organize information for reports, audits, and special projects
Greet and assist employees, applicants, and visitors to the office
Process and distribute incoming mail
Perform other related duties and projects as assigned