Administrative Assistant

Sony • Hollywood, FL

4d

About The Position

Sony Music Publishing has an amazing opportunity for a dynamic Administrative Assistant to support a senior level executive within our organization. The ideal candidate will be a dedicated and extremely service-driven assistant who is highly motivated, proactively engaged, and adaptable in managing the daily activities of a senior-level executive, has a strong sense of urgency and uses the highest level of professionalism, discretion and confidentiality when dealing with all matters within the business. Operating in a very fast-paced environment, the candidate must be able to successfully partner with internal executive support, manage multiple activities and projects at any given time without skipping a beat, and provide an extremely high level of business and personal support to the executive.

Requirements

• 4+ years’ experience providing support to executive level management.
• Must have a best-in-class service approach with the ability to interact in a positive and professional manner with all levels of employees, including senior management, as well as with artists, songwriters, managers and attorneys.
• Comfortable working collaboratively and providing a high level of support to the EA.
• Ability to handle highly confidential, extremely complex and non-routine information and maintain confidentiality regarding all matters and demonstrate a high level of integrity.
• High emotional intelligence and the ability to maintain composure in high-stress situations.
• Strong sense of urgency and responsiveness.
• Must be exceptionally organized, problem-solver and be able to work efficiently and smart.
• Ability to communicate clearly and concisely, both orally and in writing, with a strong attention to detail.
• Must be a fast learner and agile.
• Consistently demonstrates advanced problem-solving skills, exercises sound judgment and independent decision making.
• Strong follow-up skills and the ability to independently track and follow through on action items.
• Ability to work independently, and as part of a team.
• Ability to prioritize and perform multiple tasks simultaneously.
• Proficient in MS Office (Teams, Word, Excel, Outlook, and SharePoint).
• Ability to work standard 37.5 hours weekly, plus considerable overtime, including weekends and holidays, when needed.
• Domestic and international travel may be required.
• Must be authorized to work in the United States.

Responsibilities

• Working in collaboration with an experienced Executive Assistant (EA), the Administrative Assistant is responsible for supporting operations and offering extraordinary level of service to the executive, guests and employees
• Must demonstrate ability to deliver a consistently high quality and professional demeanor to both internal and external clients, including high level executives and VIP talent
• Own and proactively manage a very complex and ever-changing global calendar with attention to detail, accuracy, and allocation of time and resources to promote productivity and successful execution and support for the executive.
• Recognizes the need to proactively reprioritize, as appropriate, if business initiatives change
• Acts independently and without follow-up; with a thorough understanding of the daily needs and priorities
• Displays a strong sense of urgency and high level of responsiveness
• Handles all information with the utmost discretion, integrity and confidentiality including documents, meetings, travel, phone calls, emails, etc.
• Working closely with a travel agent and the EA, the Administrative Assistant is responsible for a seamless travel experience, including full-service execution of heavy domestic and international travel pertaining to flights, hotel accommodations, car service, immigration paperwork, currency, international phone plans and more.
• The AA may also be required to travel with the Executive, when needed.
• Finger on the pulse of trendy and discreet restaurants and venues in order to support the EA in organizing restaurant reservations, private meetings, company off-sites, events and more.
• Organize highly complex activities such as team and cross-functional meetings, conferences and industry events
• Manage, process, and track expense reports in a timely fashion and in accordance with SMP T&E policies
• Manage and oversee personal appointments and tasks, as needed, including occasional use of a personal vehicle for local errands.
• Performs general administrative activities including screening calls as the first point of contact, directing inquiries and determining the proper course of action.
• Supply and gift ordering, maintaining storage and inventory records.

Benefits

• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Time off for a winter recess

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees