Administrative Assistant

Aston Carter

4d•$19 - $30•Onsite

About The Position

The Administrative Assistant will serve as a key support figure to the President/COO, ensuring efficient management of requests, tasks, and deliverables. This role involves managing email and telephone correspondence, coordinating schedules, and providing administrative support to the Management Team.

Requirements

3-5 years of administrative assistant experience.
Proficiency in schedule management, problem-solving, and customer service.
Experience with projects, invoicing, data entry, and calendar management.
Typing speed of 40 wpm.
Proficiency in MS Office Suite, QuickBooks, and Adobe.
US Citizenship required

Nice To Haves

Associate's degree or equivalent experience preferred.

Responsibilities

Act as a gatekeeper for the President/COO, filtering requests for time, tasks, deliverables, and information.
Manage email and telephone correspondence for the President/COO to ensure timely response and follow-up.
Brief the President/COO on the status of duties on a daily basis.
Generate scheduled reports and presentations for the Management Team.
Generate, manage, and maintain documents to support installation projects, including submittal packages, manuals, and close-out documents.
Maintain business forms and registrations as required, including licenses, security clearances, associations, insurance certificates, and vendor setup.
Make travel arrangements, including hotel, flights, and car rentals.
Coordinate the schedules of the Management Team, ensuring seamless execution of meetings, deadlines, and presentations.
Attend internal meetings, generating accurate meeting notes and assigning tasks for follow-up.
Perform other tasks as required to ensure the company's workflow runs smoothly.