Administrative Assistant

Cottage Health • Santa Barbara, CA

18d

About The Position

Cottage Medical Group seeks an Administrative Assistant for their Specialty Care Administration department responsible for providing administrative support and develop workflow process and systems. Major accountabilities include:
Composes correspondence without draft contents.
Coordinates travel arrangements and other duties or projects as needed.
Enters data into a database, provides summary reports, and adds fields as necessary.
Schedule meetings and appointments. Transcribes minutes of meetings.
Answers, screens, and initiates phone calls rerouting inquiries for department.
Coordinates gathering of input, documents, etc. from single sources for reports and presentations.

Cottage Health is a leading acute care hospital system, located on the central coast of California, widely known for our superior patient care, innovation, medical research and education. Our health system operates primarily in Santa Barbara, Ca, since 1888, and consists of three acute care hospitals, a Rehabilitation Hospital, multiple clinics and a multi-site Urgent Care system. Our mission is to serve the central coast communities with excellence, integrity, and compassion. Every day we touch thousands of lives in many different ways, resolute in our mission to put patients first. We take pride in helping our patients get back to living their lives - in the places they love.

Cottage Health is an Equal Opportunity Employer. Cottage Health applicants are considered solely based on their qualifications, without regard to race, color, ethnicity, religion, age, gender, transgender, gender expression and identity, national origin, ancestry, disability, sexual orientation, marital status, military status or any other classification protected by law. This policy applies to all aspects of the relationship between Cottage Health and an applicant or employee. Cottage Health is committed to upholding discrimination-free hiring practices. We strive to cultivate an environment where exceptional people bring diverse perspectives and find belonging, support and connection to their work.
Any Cottage Health applicants who require assistance or reasonable accommodations during the application process may request the need for accommodation with the Recruiter.

If you're already a Cottage Health employee, please apply on this link only.

Requirements

• All job qualifications listed indicate the minimum level necessary to perform this job proficiently.
• Minimum: Intermediate Word, Excel and Outlook skills
• Minimum 45 wpm keyboarding / typing speed.
• Minimum: 1-3 years of related work experience.

Nice To Haves

• Preferred: Associate’s Degree.
• Preferred: Microsoft PowerPoint.

Responsibilities

• Composes correspondence without draft contents.
• Coordinates travel arrangements and other duties or projects as needed.
• Enters data into a database, provides summary reports, and adds fields as necessary.
• Schedule meetings and appointments.
• Transcribes minutes of meetings.
• Answers, screens, and initiates phone calls rerouting inquiries for department.
• Coordinates gathering of input, documents, etc. from single sources for reports and presentations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees