Administrative Assistant - Counselor's Office

Shawnee Heights USD 450•Tecumseh, KS

About The Position

The Administrative Assistant in the Counselor’s Office provides office and clerical support to assist with the efficient operation of the Counselor’s Office. To accomplish these tasks, the Administrative Assistant works closely with the staff and administration of the district to assure accuracy of all records.

Requirements

Must have a calm demeanor and be able to work with students, staff and parents in a positive manner.
High school diploma or equivalent.
Two years experience as a Secretary.
Proficient, typing, word processing, proofreading, and file maintenance skills.
Effective organizational, communication, and interpersonal skills.
Ability to use computer and software to develop spreadsheets, and databases.
Ability to use computer, typewriter, printer, copier, fax machine, and calculator.
Ability to observe and follow all school district policies at all times.
Ability to react to change and frequent interruptions in a productive and positive manner, meeting deadlines as assigned.
Ability to implement and follow all district health and safety policies, including all precautions of the Bloodborne Pathogens Exposure Control Plan.
Must verify good health by passing a physical examination, which includes TB and drug test as required.
Desire to continue career improvement by enhancing skills and job performance.
Ability to keep student and personnel information and records confidential.

Responsibilities

Provide office and clerical support to assist with the efficient operation of the Counselor’s Office.
Maintain accurate records and files as required.
Ensure all activities conform to district guidelines.
Communicate and work effectively and cooperatively with members of the school district and community.
Respond to high school transcript requests in a cooperative, courteous, and timely manner.
Safely operate all equipment as required.
Implement the vision and mission of the district.
Perform the usual office work associated with a productive, smoothly run office.
Place and receive phone calls, screen incoming calls, and record messages.
Respond to information requests in a cooperative, courteous, and timely manner.
Assist students, parents, teachers, principals, and other staff members.
Perform other tasks and assume other responsibilities as directed by the Principal.
Other duties as assigned by building principal.