Administrative Assistant

Diocese of Venice in Florida•Naples, FL

20h

About The Position

St. Elizabeth Seton School is seeking a full-time Administrative Assistant to the Principal.Under the supervision of the Principal, provides support to the principal in a wide range of office and school operations; coordinates and organizes office activities and coordinates flow of communications and information for the Principal; provides support by planning, organizing, and participating in the school office administrative operation.

Requirements

High School Diploma or equivalent.
2-3 years related experience as Administrative Assistant.
Ability to maintain confidentiality.
Excellent interpersonal skills.
Excellent communications skills, verbal and written.
Must be a self-starter; well organized; excellent multi-tasker, able to prioritize to meet deadlines.
Ability to work collaboratively in a team environment.
Proficiency in computer technology to include Microsoft Suite and internet research.

Responsibilities

Provide a variety of general administrative and clerical support to the Principal.
Attends and participates in assigned meetings and training; prepares minutes from notes as required.
Receives and greets visitors and provides information to parents and the public, screens correspondence and telephone calls for the administrator and staff.
Answers, screens and handles incoming telephone calls in a professional and courteous manner.
Fosters communication and works collaboratively with office staff and faculty.
Updates and maintains multiple calendars as assigned; organizes appointments and meetings and make arrangements for school visits and facility use.
Operates a variety of office equipment including a copier, fax machine, two-way radio, computer and assigned software.
Supports the operation of school front office including tidiness, organization and overall functionality.
Tracks and maintains assigned school supplies according to established procedures and assures appropriate levels of supplies are maintained.
Responsible for printing and maintaining current class rosters for faculty as needed.
Prepares mailings when applicable.
Responsible for student file maintenance including: scanning, filing, sending out to and receiving from other schools.
Assists principal with the compilation of reports.
Assists with the scheduling of substitute teachers to fill in for absent teachers.
Assists with registration duties as needed.
Other duties as assigned by principal.