Administrative Assistant - Plant Daniel

Southern Company • Moss Point, MS

1d • Onsite

About The Position

This position is responsible for providing administrative support at Plant Victor Daniel; including, but not limited to:

Provide administrative support for the Maintenance MGR and Maintenance staff,
O&M MGR and Combined Cycle staff, and other employees throughout the plant as
needed.
Coordinate onsite meal (catering) requests.
Coordinate logistics for plantwide celebrations, events, meetings, etc.
Coordinate/Maintain SharePoint sites as needed in departments across the
plant.
Provide computer/data/documentation support with high proficiency in
Microsoft Office applications (Word, Excel, Outlook, PowerPoint, etc.)
assist in maintaining databases and creating reports, presentations,
compliance documentation, etc., as needed.
Coordinate/Manage timekeeping for multiple time groups in accordance with
designated processes and procedures
Organize/schedule meetings, while maintaining calendars as needed
Provide administrative support utilizing ORACLE: procurement card
administration, invoice reconciliation/processing, and expense statements,
while ensuring designated processes and procedures are followed
Assist as needed in coordinating and rolling out employee training schedules
Assist as needed in entering training records
Assist as needed with hearing tests and various other safety related
functions
Coordinate departmental record retention in accordance with designated record
retention policies.

Requirements

• Proficiency in Microsoft applications including Outlook, WORD, EXCEL, Power Point required
• 5 years or more of administrative support experience required
• Prior experience in timekeeping required
• Ability to be flexible, organize, prioritize, and perform multiple/diverse activities with minimal supervision
• Ability to make administrative/procedural decisions using sound judgement
• Effective written and verbal communication skills

Nice To Haves

• Four-year degree in business or related field preferred
• Customer Service experience preferred
• Maximo or similar software knowledge preferred
• ORACLE software experience preferred
• Previous work experience in an industrial environment preferred
• Previous work experience in training, employee development, and/or safety preferred

Responsibilities

• Provide administrative support for the Maintenance MGR and Maintenance staff, O&M MGR and Combined Cycle staff, and other employees throughout the plant as needed.
• Coordinate onsite meal (catering) requests.
• Coordinate logistics for plantwide celebrations, events, meetings, etc.
• Coordinate/Maintain SharePoint sites as needed in departments across the plant.
• Provide computer/data/documentation support with high proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint, etc.) assist in maintaining databases and creating reports, presentations, compliance documentation, etc., as needed.
• Coordinate/Manage timekeeping for multiple time groups in accordance with designated processes and procedures
• Organize/schedule meetings, while maintaining calendars as needed
• Provide administrative support utilizing ORACLE: procurement card administration, invoice reconciliation/processing, and expense statements, while ensuring designated processes and procedures are followed
• Assist as needed in coordinating and rolling out employee training schedules
• Assist as needed in entering training records
• Assist as needed with hearing tests and various other safety related functions
• Coordinate departmental record retention in accordance with designated record retention policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees