Epic Administrative Assistant Full-Time Day Shift 25162

Bergen New Bridge Medical Center • Paramus, NJ

18h • $38,000 - $52,000

About The Position

Join Our Team at New Bridge Medical Center! We are dedicated to providing high-quality, compassionate care to our diverse community. As a leading healthcare provider, we offer a supportive and inclusive work environment. If you’re passionate about making a difference and thrive in a collaborative setting, New Bridge Medical Center is looking for an Administrative Assistant.

Requirements

• High school diploma or equivalent required; associate’s degree or higher preferred
• 3+ years of administrative or executive support experience, preferably in healthcare, IT, or large project environments
• Strong organizational, time-management, and multitasking skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Outlook, Word, PowerPoint, Excel, and virtual meeting platforms (Teams/Zoom)
• Ability to handle sensitive information with discretion and professionalism

Nice To Haves

• Experience supporting large-scale system implementations or healthcare projects
• Familiarity with Epic or healthcare IT environments (preferred but not required)
• Experience coordinating complex calendars across multiple leaders and departments

Responsibilities

• Provide direct administrative support to the Epic Project Director, including calendar management, meeting coordination, and follow-up tracking
• Anticipate administrative needs and proactively resolve scheduling or logistical issues
• Serve as a central point of contact for administrative coordination across Epic workgroups
• Schedule and coordinate meetings across multiple stakeholder groups, including clinical, operational, IT, and executive teams
• Develop and distribute meeting agendas, materials, and pre-reads in collaboration with project leadership
• Take and distribute meeting notes, action items, and decisions as directed
• Coordinate meeting rooms, virtual platforms (Teams/Zoom), equipment, and onsite logistics
• Maintain organized project calendars, distribution lists, and contact directories
• Support the development and formatting of project documents, presentations, and reports
• Track meeting attendance, decisions, and follow-up items
• Assist with onboarding logistics for new Epic team members
• Track Epic team member schedules, planned time off, and availability
• Assist with coordinating coverage and meeting schedules around PTO and training commitments
• Maintain up-to-date team calendars to support project planning
• Coordinate administrative functions related to Epic travel, training, and onsite sessions as needed
• Liaise with internal departments (Facilities, IT, HR, Finance) for meeting space, access, and administrative needs
• Support ad-hoc administrative requests related to the Epic program

Benefits

• We provide a comprehensive benefits package, including a competitive medical, dental, and vision plans.
• We prioritize work-life balance with a generous time off policy that includes ample vacation days, personal time, sick leave and nine paid holidays.
• Additionally, we are committed to the personal and professional growth of our employees, offering robust tuition reimbursement and continuing education programs to help support our employees ongoing development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED