AIC - Administrative Assistant
About The Position
Aquatech is a global leader in water purification systems technology for both industrial and infrastructure markets located in the United States and internationally. We support our clients with sustainable water purification systems and technologies that are solving the worlds water scarcity challenges. Aquatech is a global leader in water purification systems technology for both industrial and infrastructure markets located in the United States and internationally. We support our clients with sustainable water purification systems and technologies that are solving the worlds water scarcity challenges. Currently, Aquatech has an immediate need for a fulltime Administrative Assistant to work in our Canonsburg, PA office. The hours are Monday – Friday 8:00am to 5:00pm. This position will report to the head of Administration and will perform the duties described in the job description below and will be considered a Non Exempt employee. The ideal candidate performs primarily administrative functions involving compiling, scanning and bookmarking, opening/sending daily mail, copying, scanning, faxing, filing, and answering telephone, typing, creating/editing documents, and other administrative/clerical duties as assigned.
Requirements
- Ability to communicate effectively with customers and maintain a positive attitude and good organizational skills
- Multi-task administrative duties
- Ability to apply common sense understanding to carry out instructions
- Hands on and ability to carry out tasks with minimal monitoring
- Ability to sit at a desk for extended periods of time
- Proficiency in Microsoft Office: Specifically, Word and Excel
- Experience with presentations and report writing.
- Technical experience
- Ability to treat items confidentially as and when appropriate.
- Work as part of a team
- Attention to detail
- Knowledge of Teams
- Organizational Skills
- Time Management
- Writing Skills
- Administrative skills
- Travel Booking Experience
- High School Diploma or GED Equivalent
Nice To Haves
- Associates Degree
- One - two year of related experience and/or training, or equivalent combination of education and experience
Responsibilities
- Answer phones
- Order office supplies
- Document Controls
- Log and file daily master fax files
- Compile and send packages
- Log visitors and employees day passes
- Update the telephone extension list when needed
- Additional clerical/ Administrative duties as requested
- Use Microsoft Excel on daily basis
- Use Teams daily
- Assist Travel Manager
- Ordering/ Creating Business cards
- Perform other administrative/clerical duties as assigned.
- Prepare for in-house and external customers’ meetings.
- Keep travel log and travel schedules.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
