Administrative Assistant

TIAA • Boston, MA

16h

About The Position

The Administrative Assistant provides administrative support and coordinates activities for specific individuals or teams, ensuring efficient office functioning through a range of responsibilities. Under moderate supervision, job provides an opportunity to play a key role in ensuring the success of daily operations for employees of all levels.

Requirements

• High School Degree
• Accountability
• Adaptability
• Administrative Support
• Communication
• Corporate Travel Program Management
• Detail-Oriented
• Employee Engagement
• Executive Presence
• Expense Reporting/Management
• Organizational Savviness
• Prioritizes Effectively
• Relationship Management
• Travel Expertise

Nice To Haves

• 1-2 years of administrative support experience in a professional office environment.
• Previous experience supporting multiple team members or executives simultaneously.
• Experience in a corporate, financial services, or professional services setting.
• Background in coordinating activities across different departments or functional areas, managing complex calendars with competing priorities, and/or comfort with learning and adapting to new technologies and software platforms.
• Strong written and verbal communication skills

Responsibilities

• Maintains office inventory, facilitates supply orders and completes other general office duties.
• Supports employees with various tasks related to onboarding, appointment setting and travel arrangements.
• Provides meeting assistance through scheduling, presentation preparation and diligent note taking.
• Handles various office tasks related to communication and organization.
• Upholds organizational policy and procedures, while also ensuring office-wide coordination efforts among various teams and departments.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED