Administrative Assistant

Acrisure • San Jose, CA

1d • $22 - $28 • Onsite

About The Position

The Administrative Assistant specialize s in providing administrative support for a department or group of individuals. A broad knowledge of operational procedures and tools obtained through extensive work experience is beneficial in this position . The Administrative Assistant would support small to mid-size departments in a variety of ways including managing calendars, making travel arrangements, and processing payroll.

Requirements

• Proficiency in departmental operational processes
• Familiarity with software and systems used for scheduling, payroll, and expense reporting
• Expertise in providing administrative support to a department or group of individuals
• Ability to manage day-to-day operations efficiently
• Organizational skills to handle travel logistics and expense tracking
• Ability to manage a broad scope of responsibility
• Handle sensitive and confidential information with discretion
• Excellent written and verbal communication skills
• High level of professionalism
• High School Diploma or equivalent.
• Equivalent work experience in administrative roles

Nice To Haves

• College Degree preferred.

Responsibilities

• Implement and maintain efficient operational processes
• Manage a range of responsibilities specific to small to mid-size departments
• Provide comprehensive administrative support to a department or group of individuals
• Handle day-to-day administrative tasks to ensure smooth operations
• Organize and coordinate meetings, including scheduling, preparing agendas, and ensuring necessary resources are available
• Order and maintain inventory of supplies and equipment for the department
• Ensure timely procurement and cost-effective purchasing
• Manage incoming and outgoing mail
• Maintain and coordinate executive and departmental calendars
• Prioritize and schedule appointments, meetings, and events
• Handle payroll processing for non-exempt employees
• Run and analyze reports as required
• Make travel arrangements for executives, ensuring all details are managed efficiently
• Process expense reports using Concur, ensuring compliance with company policies
• This description is not meant to be all-inclusive and may be modified from time to time at the discretion of management.

Benefits

• Physical Wellness: Comprehensive medical insurance, dental insurance, and vision insurance; life and disability insurance; fertility benefits; wellness resources; and paid sick time.
• Mental Wellness: Generous paid time off and holidays; Employee Assistance Program (EAP); and a complimentary Calm app subscription.
• Financial Wellness: Immediate vesting in a 401(k) plan; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; commuter benefits; and employee discount programs.
• Family Care: Paid maternity leave and paid paternity leave (including for adoptive parents); legal plan options; and pet insurance coverage.
• … and so much more!
• This list is not exhaustive of all available benefits. Eligibility and waiting periods may apply to certain offerings. Benefits may vary based on subsidiary entity and geographic location.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees