Administrative Assistant - Tentac

TENTAC ENTERPRISES LLC•Bloomington, IL

1d•$20 - $25

About The Position

A top-notch administrative assistant is the glue that holds an organization together, proactive, organized, and unflappable. The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office. This role involves handling a wide range of clerical tasks, coordinating schedules, managing communications, and supporting team members and management to maintain smooth daily operations.

Requirements

Ability to work in a fast-paced office and meet deadlines
Ability to follow explicit instructions and procedures
Ability to have a positive attitude
Adapts quickly under pressure, flexible with last-minute changes.
Anticipates issues and solves them before they have the ability to happen by planning what is coming up next week, next quarter, or next year.
Excellent interpersonal skills with good sales and customer service skills.
Excellent verbal and written communication skills.
Brings solutions to the table to resolve presented issues
Ability to deliver consistency without spelling errors and use correct formatting.
Continuous learning to broaden personal development.
Acts as an extension of the executive team that you support.
Strong communication skills; including the ability to deal effectively with vastly diverse groups of people and guests.
Writes concise, professional emails and messages that reflect well on the team and company.
Handles internal and external phone calls, visitors, and correspondence tactfully and filters distractions for their leadership team.
Trusted with sensitive information.
Balances being approachable with maintaining professional boundaries.
Ensure communication flows smoothly between departments and entities.
Any equivalent combination of education, training and experience which provides the required knowledge and abilities.
Experience and familiarity with Microsoft, Excel, Word, Publisher and Internet.
Creates polished reports, tracks expenses, maintains spreadsheets accurately.
Uses templates, shortcuts and other tools to manage internal and external events and meetings flawlessly.
Must maintain a professional appearance including hair color.
Ability to sit for extended periods up to 6 to 8 hours a day.
Ability to occasionally stand, walk, or move around the office to perform tasks or attend meetings.
Ability to frequently use hands and fingers to operate computers, phones and other office equipment
Ability to occasionally reach for files, supplies or miscellaneous office materials as needed.
Ability to lift and carry light objects up to 15 lbs. as needed.
Ability to hear and speak clearly to communicate in person and over the phone.
Must be able to read printed and electronic documents.

Nice To Haves

One or more years’ experience of administrative experience.

Responsibilities

Schedule and coordinate meetings, appointments, events and travel arrangements.
Maintain organized filing systems (both digital and physical), naming conventions, templates, etc.
Prepare and edit correspondence, reports, presentations, and other documents.
Assist in the preparation and distribution of regularly scheduled reports.
Order and maintain office supplies, promotional or branded items as well as required equipment.
Handle confidential information with discretion.
Acts as a coordinator of multiple board and committee meetings.
Helps promote and entice new members to join company committees and boards.
Prepare notes or minutes from company meetings.
Collect pictures, content and information from company events to assemble in our corporate newsletter.
Understand and embrace the company’s goals and align their efforts to support them.
Performs other related duties as assigned.