Administrative Assistant 1, SG-11 - College of Environmental Science and Forestry

College of Environmental Science and Forestry•Syracuse, NY

29d•Onsite

About The Position

Under the direction from the Chief of Police, the Administrative Assistant works independently to oversee administrative activities of the department. including handling highly sensitive and confidential files, reports, and incoming correspondence; assuring electronic and paper file management; maintaining calendar and appointment schedule and; coordinating and arranging meetings.

Requirements

Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter via email. You must record your response via NY.gov and follow instructions in the canvass email.
Section 70.1 Transfer to Administrative Assistant 1, SG 11: Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory and elective core coursework through the NYS CSEA Partnership website.
Section 70.1 Transfer to Administrative Assistant Trainee 1, SG 8: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.
Section 70.1 Transfer to Administrative Assistant Trainee 2, SG 10: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory core coursework.
Administrative Assistant Trainee 1 ( Salary Grade 8 $40,391): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Upon satisfactory completion of all mandatory core coursework as a Trainee 1, you will automatically advance to Trainee 2.
Administrative Assistant Trainee 2 ( Salary Grade 10 $45,081): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Upon satisfactory completion of all mandatory and elective core coursework, you will advance to the full level of this title without further examination.
Administrative Assistant 1, Salary Grade 11 $47,695: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Nice To Haves

Familiarity with Banner
Proficiency in Microsoft 365 Office Suite (Word, Excell, Outlook, Teams, PowerPoint)
Previous experience in an administrative role within higher education desirable
Strong interpersonal, oral/written communication. organizational. and administrative skills
Ability to work independently and collaboratively in a team environment
Aptitude to quickly learn new software and systems
Experience with T2 UPSafety Parking Software
Experience with Argos

Responsibilities

Serves as initial point of contact and resource for students, faculty, staff, and visitors during the daytime hours for Parking services and Police Administration
Provides information and makes referrals as appropriate.
Handles confidential information including correspondence and documents.
Operates office equipment, computer systems and desktop as required for office projects.
Maintains and regularly updates campus parking and college key records
Issues Parking passes to students, employees, and for events
Campus Work orders (Facilities) Create Purchase Requisitions/Purchase Orders/use of Jaegger
Issues campus notices for Dome events
Moinitors [email protected]
Maintain and replenish office supplies
Deliver and file department timesheets to payroll
Coordinate calendars for the Police Chief
Update and create new department forms and memos
Resolve training/traveling expenditures
First point of contact for Chief of Police
Update calendar with schedules events to assist in determining staffing needs and departmental situational awareness
Perform room reservations for Department
License Event Notification (DMV) Service Coordinator
Liaison with Syracuse University Parking services
UPD liaison with Special Events team to coordinate needs from UPD to assist with managing shared calendar of same
Decision-maker for Student Health parking exceptions and has access to PHI
Filing of Crime reports and non-criminal reports gives her access to PHI as well
All other duties within the NYS Civil Service Classified Standard