Administrative Assistant- GMS Surgent
About The Position
In a business focused on numbers, we know that it is our people who make up the true value of GMS Surgent, an advisory practice within Hightower Advisors, a financial services company. We take pride in recruiting individuals who demonstrate note-worthy academic and professional achievement as well as a motivation to reach their full potential. To foster our collaborative, team-oriented environment, we have developed wide ranging education-focused training program that includes topical seminars, mentoring and on-the-job training. What You’ll Do Provide comprehensive administrative support to executives, managers, and departments at GMS Surgent Manage calendars, schedule meetings, and coordinate logistics Prepare, edit, and format correspondence, reports, and presentations Answer and route phone calls, emails, and internal communications Maintain electronic and physical filing systems, including client and tax-related records Assist with tax administration tasks such as client intake, document tracking, tax deadline coordination, and filing support Order office supplies and coordinate with vendors as needed Assist with expense reports, invoicing, and basic recordkeeping Support internal projects and handle administrative tasks Maintain confidentiality and professionalism in all interactions
Requirements
- High school diploma or equivalent required
- Prior administrative or office support experience preferred, ideally in a professional service or tax environment
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office and standard office technology
- Willingness and ability to learn new technologies, software platforms, and administrative tools used in tax and office operations
- Ability to manage multiple priorities with accuracy and discretion
- Professional office environment at GMS Surgent (in-office position)
- Regular interaction with internal teams and external clients
- Emphasis on reliability, adaptability, and attention to detail
- You are a U.S. citizen, U.S. permanent resident or possess other unrestricted U.S. work authorization and will not require sponsorship for U.S. work authorization now or anytime in the future.
Responsibilities
- Provide comprehensive administrative support to executives, managers, and departments at GMS Surgent
- Manage calendars, schedule meetings, and coordinate logistics
- Prepare, edit, and format correspondence, reports, and presentations
- Answer and route phone calls, emails, and internal communications
- Maintain electronic and physical filing systems, including client and tax-related records
- Assist with tax administration tasks such as client intake, document tracking, tax deadline coordination, and filing support
- Order office supplies and coordinate with vendors as needed
- Assist with expense reports, invoicing, and basic recordkeeping
- Support internal projects and handle administrative tasks
- Maintain confidentiality and professionalism in all interactions
Benefits
- Competitive benefits program
- Attractive health insurance package
- 401(k) plan with company match
- 17 days of paid time off
- Flexible summer hours to support work/life balance
- Base salary $35,000 – $45,000 (exact base salary amount will be dependent on experience)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
