Administrative Assistant

CenterWell

21h • Hybrid

About The Position

The Administrative Assistant follows established procedures and guidelines to provide effective secretarial support to an office, business unit, department, or other organization. This role involves answering telephones, screening calls, and taking messages promptly and courteously. The Administrative Assistant performs advanced administrative, operational, and customer support duties that require independent initiative and judgment. Key responsibilities include transcribing, typing, formatting, and proofreading various materials such as correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations using word processing, presentation, graphics, and spreadsheet software. The position also coordinates internal and external meetings, which may involve scheduling, making travel arrangements for attendees, and ensuring meeting amenities are available. Managing staff appointments and schedules, and using office equipment like photocopiers, faxes, and printers are also part of the role. Additional duties may include distributing incoming mail, preparing outgoing mail, filing, and maintaining office supplies. Decisions typically focus on methods, tactics, and processes for completing administrative tasks and projects. The role regularly exercises discretion and judgment in prioritizing requests and interpreting and adapting procedures, processes, and techniques, working under limited guidance due to previous experience and knowledge of administrative processes and organizational structure. This position is remote, but the ideal candidate will be located within a commutable distance to 500 West Main Street Louisville, KY 40202.

Requirements

• At least 2 years of leadership experience
• Proficient in Microsoft Outlook, Word, and PowerPoint
• Ability to manage multiple or competing priorities
• Strong attention to detail
• Capacity to maintain confidentiality
• Strong organizational skills
• Ability to balance multiple initiatives and prioritize workload
• Passionate about contributing to an organization focused on improving consumer experiences

Nice To Haves

• Associate's or Bachelor's Degree
• Proficient in Microsoft Excel and Access
• Previous administrative or related experiences
• Experience with internet research and proof-reading/editing

Responsibilities

• Follow established procedures and guidelines to provide effective secretarial support to an office, business unit, department, or other organization
• Answer telephones, screen calls, and take messages so callers/visitors are attended to promptly, courteously, and accurately
• Perform advanced administrative/operational/customer support duties that require independent initiative and judgment
• Transcribe, type, format, and proofread a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software
• Coordinate internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available
• Manage the appointments and schedules of applicable staff
• Use office equipment such as photocopiers, faxes, and printers
• Distribute incoming mail
• Prepare outgoing mail
• File
• Maintain office supplies or other inventory
• Exercise discretion and judgment in prioritizing requests and interpreting and adapting procedures, processes and techniques
• Work under limited guidance due to previous experience/breadth and depth of knowledge of administrative processes and organizational knowledge
• Contribute to an organization focused on improving consumer experiences

Benefits

• Medical benefits
• Dental benefits
• Vision benefits
• 401(k) retirement savings plan
• Time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave)
• Short-term disability
• Long-term disability
• Life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed