Administrative Assistant

BAE Systems•Sterling Heights, MI

35d•$63,454 - $101,526

About The Position

BAE Systems is hiring an Administrative Assistant to support our Program Directors within our Combat Mission Systems (CMS) business in Sterling Heights, MI. Responsibilities: Performs a variety of complex administrative duties for the Program Directors and the Program Management Team. Acts as an information source on organizational policies and procedures; Gathers, compiles, and reports information relevant to a given assignment; Participates in planning of functions; Administers organizational correspondence control; and provides assistance to department members. Acts as a limited project manager for short duration projects that involves training for the team as a MS Teams point person, organizational risk and opportunity management, and other effectiveness/efficiency initiatives. Manages small projects for the leadership team.

Requirements

High School Diploma/GED and 4 years of relevant experience or equivalent experience
Experience in Administrative Assistance
Experience in Calendar Management, Meeting/Event Scheduling, and Travel Coordination
Experience in SharePoint or other Enterprise Data Management Systems
Experience in MS Office (Outlook, Word, Excel, PowerPoint), Microsoft 365, Teams
Ability to provide support to the Program Management Team
Ability to work in a fast-paced environment, multitask, and manage changing priorities
Ability to manage, organize, and structure data to support reporting needs
Ability to integrate information from a variety of sources into correspondence, presentation materials, or reports
Ability to interact effectively with personnel at all levels, inside and outside of the organization
Proficiency with word processing, presentation, spreadsheet, database, email, and calendar software
Forward-thinking with problem-solving skills
Attention to detail and time management skills
Excellent verbal and written communication skills

Nice To Haves

Associate’s Degree
Certificate/Training in MS Office Products
Experience in SharePoint, MS Project, Microsoft 365
Experience in creating or improving data/file/report management processes/dashboards
Experience in meeting/event coordination with 100+ attendees
Experience in Defense/Government Contracting
Ability to think ahead, anticipate needs, and proactively identify and resolve problems
Associate’s Degree
Certificate/Training in MS Office Products
Experience in SharePoint, MS Project, Microsoft 365
Experience in creating or improving data/file/report management processes/dashboards
Experience in meeting/event coordination with 100+ attendees
Experience in Defense/Government Contracting
Ability to think ahead, anticipate needs, and proactively identify and resolve problems
Member of PMI and possess PMP

Responsibilities

Performs a variety of complex administrative duties for the Program Directors and the Program Management Team.
Acts as an information source on organizational policies and procedures
Gathers, compiles, and reports information relevant to a given assignment
Participates in planning of functions
Administers organizational correspondence control; and provides assistance to department members.
Acts as a limited project manager for short duration projects that involves training for the team as a MS Teams point person, organizational risk and opportunity management, and other effectiveness/efficiency initiatives.
Manages small projects for the leadership team.

Benefits

health, dental, and vision insurance
health savings accounts
a 401(k) savings plan
disability coverage
life and accident insurance
employee assistance program
a legal plan
discounts on things like home, auto, and pet insurance
paid time off
paid holidays
paid parental, military, bereavement, and any applicable federal and state sick leave
Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards.