Administrative Assistant
VENESCO, LLC•Beavercreek, OH
About The Position
Venesco is seeking a detail-oriented and organized Administrative Assistant to support contract operations and day-to-day management activities in a fast-paced government environment. This role will provide critical administrative, records management, and program support to Contracts Program Managers (CPMs), Contracting Officer Representatives (CORs), and Contracting Officers (COs).
Requirements
- Minimum of three (3) years of experience as an Administrative Assistant
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Microsoft Teams, and Zoom
- Active Non-Disclosure Agreement (NDA) in place with employer
Nice To Haves
- Experience supporting federal contracts or government programs
- Strong organizational and multitasking abilities
- High attention to detail and accuracy
- Excellent communication and coordination skills
Responsibilities
- Provide administrative support for daily management of contractual requirements
- Oversee records management programs, including records inventory, file management, disposition, and training
- Maintain and update comprehensive data repositories related to project activities and management reporting
- Support automated data activities, including reports, spreadsheets, databases, and briefings using government systems
- Assist CPMs, CORs, and COs with contract/task order establishment, maintenance, and oversight
- Receive and process invoices and monthly status reports; review for accuracy and resolve discrepancies
- Establish and maintain project records in Project Tracking Systems (PTS) or other government systems
- Update procurement and tracking logs (e.g., PR Log, Management Log)
- Support contract closeout activities, including documentation collection and reconciliation of expired contracts
- Prepare, route, track, and file correspondence, documents, and forms
- Manage incoming/outgoing mail and assist with customer inquiries
- Provide quantitative and statistical data support to Division leadership
- Assist with suspense tracking and distribution
- Support supply ordering and general office operations
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
