Administrative Assistant - Surgical Oncology- Days

VCU Health•Richmond, VA

1d•Onsite

About The Position

The Administrative Assistant provides confidential secretarial and administrative support to include data entry and coordination, mailings, general tasks, schedule meetings and generate meeting minutes. This role researches and resolves to invoice and payment issues related to purchase orders and vendor invoices; enters purchase orders into system to assist in procurement of equipment, software and services; tracks and monitors purchase orders; updates and maintains records of financial transactions and vendor contracts; and other support activities as requested ensuring the smooth flow of work through the department. This role also performs fiscal, bookkeeping and accounting-related duties in preparing and maintaining fiscal, accounts payable related records and reports. Represents the department, therefore requiring a high degree of communication, accountability and responsibility. The Administrative Assistant ensures that activities, meetings and events are scheduled accurately; provides timely information to assist with scheduling; and handles urgent and sensitive information on a daily basis, while maintaining office confidentiality. This role performs various duties that require independent discretion and judgment, accuracy, orderliness and timeliness, all within established guidelines and procedures. This role also requires the learning, knowledge, and application of VCUHS policies and procedures. This position may have a dual reporting line.

Requirements

Minimum of two (2) years of previous secretarial/administrative work experience in an office setting
Previous experience with Microsoft Office applications and e-mail/calendaring
High School Diploma or equivalent
Independently performs administrative and secretarial duties
Seeks guidance and direction from supervisor when needed
Generally works day shift, Monday through Friday, but may require flexibility for special projects or to meet organizational needs.
Lifting 50-100 lbs.
Prolonged sitting
Walking (distance)
Repetitive motion
Strong recall
Problem solving
Hearing
Speak clearly
Write legibly
Reading
Logical thinking
Fast pace environment
Steady pace
Able to handle multiple priorities
Able to adapt to frequent, change

Nice To Haves

Three (3) years of previous secretarial/administrative work experience in an office setting
Previous experience in an academic health care setting
Post High School coursework in Business, Accounting or closely related field

Responsibilities

Provides confidential secretarial and administrative support to include data entry and coordination, mailings, general tasks, schedule meetings and generate meeting minutes.
Researches and resolves to invoice and payment issues related to purchase orders and vendor invoices
Enters purchase orders into system to assist in procurement of equipment, software and services
Tracks and monitors purchase orders
Updates and maintains records of financial transactions and vendor contracts
Performs fiscal, bookkeeping and accounting-related duties in preparing and maintaining fiscal, accounts payable related records and reports.
Ensures that activities, meetings and events are scheduled accurately
Provides timely information to assist with scheduling
Handles urgent and sensitive information on a daily basis, while maintaining office confidentiality.
Performs various duties that require independent discretion and judgment, accuracy, orderliness and timeliness, all within established guidelines and procedures.
Requires the learning, knowledge, and application of VCUHS policies and procedures.