Administrative Assistant - Surgical Services
About The Position
POSITION SUMMARY The Surgical Services and Surgical Buyer Administrative Assistant provides basic secretarial, clerical and purchasing support assisting the Clinical Buyer, Administrative Supervisor and Director for the Surgical Services Department. Functions associated with this position involve filing of confidential documents; processing and distribution of mail; Outlook email and calendaring activities, photocopying as well as tracking and maintaining the departments on going educational documentation. Performs department-based audits and takes minutes for selected department meetings as requested. Assists the buyer in purchasing various supplies and equipment, entering surgery items into the Workday system, verifying, and auditing requisitions, maintaining purchase orders, monitoring inventory, and providing administrative support. The Surgical Services and Surgical Buyer Administrative Assistant maintains a high degree of confidentiality and coordinates multiple requests effectively and efficiently to support department needs.
Requirements
- High School graduate or equivalent required
- Clerical skills, including accurate filing and computer experience preferred including Windows, Microsoft Word, Excel and PowerPoint
- Excellent organizational skills and flexible work style
- Excellent oral communication skills in dealing with co-workers
- Ability to make reasonable, independent decisions in the absence of immediate direction supervision within hospital and department guidelines
- Ability to concentrate and work through distraction required
- Typing of 35+CWPM strongly preferred
- Attention to detail and accuracy is required
- Ability to operate photocopiers, facsimile, telephone, department computer systems and other office equipment required
Nice To Haves
- Prefer 3 years of secretarial experience in a healthcare setting
- Basic knowledge of medical terminology
Responsibilities
- Filing of confidential documents
- Processing and distribution of mail
- Outlook email and calendaring activities
- Photocopying
- Tracking and maintaining the departments on going educational documentation
- Performs department-based audits
- Takes minutes for selected department meetings as requested
- Assists the buyer in purchasing various supplies and equipment
- Entering surgery items into the Workday system
- Verifying, and auditing requisitions
- Maintaining purchase orders
- Monitoring inventory
- Providing administrative support
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
