Administrative Assistant

United Health Centers of the San Joaquin Valley•Fresno, CA

20h•$23

About The Position

We are recruiting for an administrative assistant to provide administrative support to the President/CEO and Executive Leadership Team. The ideal candidate will serves as conduit for information flow between the CEO, executive staff, providers, and other UHC employees. Represents the President/CEO in a variety of situations with the utmost professionalism. Also provides administrative support to the Board of Directors as required.

Requirements

EDUCATION: Associates degree in business administration or administrative practices required with a Bachelor's degree preferred.
LICENSE/CERTIFICATION: Possess a valid driver's license.
PRIOR EXPERIENCE: Requires four (4) years of administrative experience including one year with a health care organization required.
Typing ability of 60 wpm with proficiency with Microsoft Office software required.
Knowledge of health care administration practices, organization policies, procedures, and systems.
Must have the ability to type from draft copy, review and edit reports, and correspondence, using appropriate grammar, spelling, and punctuation.
Basic arithmetic skills necessary to make calculations, balance and reconcile figures, and make changes accurately.
Must have the ability to work diplomatically with all levels of the organization and demonstrate excellent customer service, verbal and written communication skills.
Customer-service oriented.
Proficient at modern office practices and procedures.
Detail oriented.
Highly organized.
Positive professional insight
Flexible and dependable
Demonstrated good problem-solving skills; sound judgment
Strong computer skills
Attention to detail and excellent follow-through on work tasks
Able to handle multiple tasks simultaneously

Responsibilities

Works closely with the President/CEO and other members of the executive team to: Keep official corporate records and executes administrative policies determined by or in conjunction with other officials.
Manages the Deputy CEO's calendars and schedule appointments.
Maintains and publishes corporate calendar.
Maintain the work of papers and documents of the organization accurately and with confidence.
Responsible for common and basic office duties such as answering the telephone, direct calls, emails and fax and many more related to daily work.
Will have to complete common project work such as participating on tasks requiring added assistance and help the executive staff.
Will run reports when necessary and effectively present to requesting staff member.
Special projects as determined by scope of company changes and strategic imitative efforts.
Screens incoming calls and correspondence and responds independently when possible.
Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
Prepares agendas, notices, minutes and resolutions for corporate meetings.
Responds to routine external correspondence.
Types memos, purchase requisitions, payment requests and other department forms and documents.
Arranges travel plans and itineraries, compiles documents for travel related meetings.
Reconciles corporate credit card account(s).
Maintains confidentiality of all corporate, personnel, and research matters.
Maintains systems, keys, vehicle check-in/check-out, security codes/monitoring.
Responsible for ordering and maintaining supplies for copy room and break room.