Administrative Assistant

Avient•Greenville, NC

About The Position

The Administrative Assistant provides comprehensive support to department staff, resolving complex issues with professionalism and discretion. They serve as the department’s go‑to expert on administrative policies and procedures, offering clear and reliable guidance to others. The role requires effective communication across all organizational levels, along with the ability to adapt quickly in a fast‑paced environment that demands strong prioritization skills. This position also maintains a thorough understanding of company operations, programs, and policies, supported by advanced proficiency in Microsoft applications, SAP, strong communication capabilities, and a commitment to community support.

Requirements

Advanced proficiency in Microsoft applications
SAP
Strong communication capabilities
Commitment to community support

Responsibilities

Follow all Avient Protective Materials security policies, including proper handling of confidential information, limiting access to a need‑to‑know basis, using NDAs when required, prohibiting unauthorized device or property use, controlling keys and company assets appropriately, and promptly reporting any security risks or incidents.
Perform all work safely and in accordance with established procedures, supports and strengthens safety programs and documentation, leads and promotes Avient Protective Materials’ safety initiatives, addresses unsafe conditions or behaviors promptly, and meets all required safety and job-related training obligations.
Work independently and collectively with others making timely and confident decisions while seamlessly maintaining administrative team support.
Manage internal and external communications using modern communication platforms and all Microsoft Office applications (Outlook, Teams, SharePoint, Excel, Word, PowerPoint).
Ability to manage internal and external community relations initiatives, coordinating logistics, materials, and communication.
Proficient in communication and visual design tools to create clear and engaging presentations and digital content.
Coordinate and manage travel arrangements, including scheduling transportation, lodging, meeting locations, and business‑related activities; provide guidance on travel and expense systems; and process travel expense reports timely.
Must have knowledge of purchase order processing and reconciliation for multiple departments based on corporate guidelines. Ability to efficiently learn the SAP system.
Create and maintain specialized forms, reports, and spreadsheets to support data collection and streamline information flow.
Manage all aspects of departmental/site meetings including scheduling and coordinating meetings with internal and external contacts, catering arrangements, room bookings and the creation/distribution of agendas and materials.
Greet and provide general support to internal and external visitors.
Provide calendar support of multiple calendars with effective communication.
Orient new employees on departmental procedures.
Make recommendations on the development and implementation of new processes.
Serve as a resource for department staff by providing clarification and guidance on company policies and procedures.
Manage incoming correspondence by opening, reviewing, sorting, and prioritizing mail.
Independently draft and send communications; and prepare/distribute meeting minutes, agendas, and itineraries.
Produce complex documents, presentations, and reports with thorough proofreading; gather and summarize data for reporting; and assist in developing and implementing office policies and procedures.
Develop and maintain a filing system.
Answer and route phone calls, providing information or directing callers to the appropriate contacts.
Manage office supply inventory, departmental supply orders, and expense tracking.
Work in a safe and responsible manner to create an injury-free and incident-free workplace.
Provide non-routine project-based administrative support, handling a high volume of competing requests that require professional discernment on appropriate urgency/prioritization to complete.
Perform other duties as assigned.