Administrative Assistant

Precision Resource • Huntington Beach, CA

1d • Onsite

About The Position

Join Our Team as an Administrative Assistant. Dependable. Enthusiastic. Driven to succeed. If this sounds like you, bring your manufacturing expertise to a role that directly impacts cutting-edge technology delivered to our global customers. Family-owned for over 75 years, Precision Resource is a leading global supplier of precision metal components and assemblies. We provide solutions to quality, cost and production challenges for market-leading customers. At Precision Resource Huntington Beach, we don’t just manufacture parts—we help shape the future of automotive, medical, aerospace & defense, and firearms/weapons industries. From cutting-edge additive manufacturing and complex 5-axis machining to assembly and fine blanking, our advanced capabilities make us a trusted partner for some of the most demanding applications in the world. The Administrative Assistant is responsible for managing daily operations including logistics, purchasing, customer service, invoicing, and administrative support to ensure a smooth and efficient workflow.

Requirements

• Graduation from high school or receipt of equivalent degree (GED).
• Strong organizational and multitasking skills with the ability to manage priorities and meet deadlines
• Excellent communication skills for coordinating with customer, suppliers, carriers, and internal teams
• Problem-solving skills to resolve shipping delays, order issues, and customer concerns quickly
• Dependable attendance and reliability for handling daily operational deadlines
• To conform to U.S. Government export regulations, applicant must be a U.S. citizen, lawful permanent resident of the U.S. or protected individual as defined by ITAR (22 CFR §120.15).

Responsibilities

• Coordinate daily shipments by reviewing schedules, selecting carriers, and arranging pickups to meet customer delivery requirements
• Prepare and process shipping documents including but not limited to Bills of Lading, SLIs, ASNs, and customer-required records
• Maintain and update customer shipping instructions, routing guides, and shipment records
• Obtain freight quotes, evaluate operations, and select cost-effective transportations solutions
• Enter and manage customer orders according to Procedure SA-003, while ensuring accurate processing and timely fulfillment
• Generate and send customer invoices, maintain consignment accounts, and track balances
• Issue purchase orders to suppliers and update orders for pricing, quantities, and delivery changes
• Monitor subcontractor work-in-process activity and follow up on material and outside processing orders
• Support daily business operations through cross-functional communication, performance monitoring, and administrative tasks

Benefits

• Comprehensive health, dental, vision, and life insurance.
• 401(k) with matching and profit-sharing programs.
• Annual bonus based on division profitability.
• Paid vacation and flexible holidays.
• Wellness programs and Employee Assistance Programs.
• Tuition reimbursement and paid training opportunities.
• A welcoming team with long-term employees who are passionate about what they do.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED