Blackstone Infrastructure Partners - Administrative Assistant

Blackstone • New York, NY

13d • $70,000 - $130,000

About The Position

The Administrative Assistant role entails providing support to a team of senior-level professionals within Blackstone Infrastructure. The responsibilities of the Administrative Assistant include: Managing calendars, including scheduling internal and external appointments, confirming meetings, and coordinating with other assistants Managing and booking global travel arrangements, including flights, visas/passports, cars, hotels, and other reservations Answering calls and acting as a gatekeeper Liaising closely with other assistants on all business scheduling Booking conference rooms for internal and external meetings, meeting and greeting guests, registering guests in the visitor system Completing detailed corporate expense reports, including tracking receipts, expense purpose, and reimbursements Assisting with a variety of bespoke projects, including event planning, strategic operations, and process improvement initiatives Maintaining and organizing files Maintaining office equipment and inventory supplies

Requirements

• Professional integrity of the highest order with a motivated and enthusiastic attitude
• Timely, responsive, and proactive
• Strong organization skills with keen attention to detail
• Works well within a team and with other assistants and various levels of management
• Excellent written and verbal communication skills
• Effectively multi-tasks, prioritizes competing tasks, and meets deadlines
• Works well in a complex, rapidly evolving environment where changes are to be expected on a daily basis
• Effectively balances multiple priorities and, where necessary, triages requests and manages time appropriately
• Experience coordinating travel arrangements
• Extensive familiarity and experience with Microsoft suite

Nice To Haves

• Familiarity with Concur is preferred

Responsibilities

• Managing calendars, including scheduling internal and external appointments, confirming meetings, and coordinating with other assistants
• Managing and booking global travel arrangements, including flights, visas/passports, cars, hotels, and other reservations
• Answering calls and acting as a gatekeeper
• Liaising closely with other assistants on all business scheduling
• Booking conference rooms for internal and external meetings, meeting and greeting guests, registering guests in the visitor system
• Completing detailed corporate expense reports, including tracking receipts, expense purpose, and reimbursements
• Assisting with a variety of bespoke projects, including event planning, strategic operations, and process improvement initiatives
• Maintaining and organizing files
• Maintaining office equipment and inventory supplies

Benefits

• comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits
• paid time off
• life insurance
• 401(k) plan
• discretionary bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees