Engineering, Administrative Assistant, Jersey City

Goldman Sachs•Jersey City, NJ

7h•$70,000 - $110,000

About The Position

At Goldman Sachs, our Engineers don’t just make things – we make things possible. We change the world by connecting people and capital with ideas and solve the most challenging and pressing engineering problems for our clients. Our engineering teams build scalable software and systems, architect low latency infrastructure solutions, proactively guard against cyber threats, and leverage machine learning alongside financial engineering to continuously turn data into action. Engineering, which is comprised of our Technology Division and global strategist groups, is at the critical center of our business. Our dynamic environment requires innovative strategic thinking. Want to push the limit of digital possibilities? Start here. Administrative Assistant, Jersey City We are seeking an experienced administrative professional to support and provide leverage at Goldman Sachs. The ideal candidate will possess strong administrative experience ideally within financial or corporate services, booking international and domestic travel, managing complex and ever shifting calendars across time zones and managing expenses. Candidates should be meticulously organized and be proficient in Concur, MS Word, Excel, PowerPoint and Outlook. This is a fantastic opportunity for a proactive and professional candidate to join a world class organization.

Requirements

Strong proficiency in Concur, MS Word, Excel, PowerPoint and Outlook.
Prefer 3+ years of experience
Requires excellent interpersonal and communication skills and team player mentality.
High attention to detail and strong organizational skills.
Ability to maintain high standards despite pressing deadlines.
Ability to solve problems quickly and efficiently with excellent judgement.
Strong knowledge of general business, corporate and government cultures with the ability to handle highly sensitive, confidential and non-routine information.
Self-starter with excellent anticipation skills; problem solving; follow up.
Demonstrated dependability and sense of urgency about getting results.
Demonstrates high degree of integrity and confidentiality.
Comfortable working with people at all organizational levels.
Ability to display a consistent, professional degree of communication while working well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
Highest degree of integrity, professionalism, diplomacy and discretion required

Responsibilities

Provides administrative support in a complex team environment to a group of Managing Directors within Engineering.
Coordinates complex, senior-level internal/ external meetings and conference calls.
Interacts with high level business leaders in a professional and effective manner.
Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
Coordinates domestic and international travel arrangements and processes expense reports.
Maintains understanding of firm policies and handles certain issues independently.
Manages monthly invoices and arranges payment.
On-boards new hires, processes new employees, transfers, termination, etc.
Responsible for participation in general administrative duties (copying filing, faxing, archiving), ad-hoc projects, committees and or group events.
Works with conference and catering services for meetings and client engagements as needed.
Orders supplies and keeps inventory well-stocked.