Administrative Assistant

AIR STREAM AIR CONDITIONING CORP • Woodbury, NY

51d • $24 - $25 • Onsite

About The Position

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations for a fast-paced HVAC contracting company in Woodbury, NY. This role is critical to ensuring smooth communication between customers, field technicians, vendors, and internal staff. The ideal candidate thrives in a dynamic environment, demonstrates professionalism, and has strong multitasking abilities.

Requirements

• High school diploma or equivalent required; associate degree preferred
• 2+ years of administrative experience, preferably in construction, HVAC, or a service-based industry
• Strong computer skills (Microsoft Office; experience with service management software a plus)
• Excellent written and verbal communication skills
• Strong attention to detail and organizational skills
• Ability to multitask and prioritize in a fast-paced environment
• Professional demeanor and customer-service mindset
• Thorough and detail oriented
• Able to work well with others
• Customer service
• Verbal and written communication

Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner
• Prepare proposals, service agreements, and customer correspondence
• Enter and maintain accurate data in company systems
• Process invoices, purchase orders, and work orders
• Assist with accounts payable and accounts receivable tasks
• Maintain organized filing systems (electronic and paper)
• Order office supplies and support general office operations
• Communicate with customers regarding appointments, billing, and service updates
• Support management with reports, documentation, and special projects
• Maintain confidentiality of company and customer information

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees