Administrative Assistant

Asurion•Smyrna, GA

21d

About The Position

Administrative Assistant Location: For more than 25 years, Asurion has been a leader in innovation, not only in the tech solutions industry, but in creating a culture where employees feel valued. We help people do more with their technology and stay connected on all of their devices. We provide our customers with simple, helpful advice to get the most from their technology, assistance to fix any technology issues they have and protection of their devices to ensure they quickly get a replacement or repair if anything does go wrong. What you will be doing: Asurion is seeking an Administrative Assistant to provide support for multiple business stakeholders, but foremost the Site Director of our team. We are dedicated to finding a professional who possesses drive, initiative, and a great attitude to manage day-to-day business; forward-thinking executives who are dedicated to growing the business. The candidate must be polished, a self-starter, and able to thrive in a dynamic, ever-changing environment. Attention to detail, integrity, and productivity are essential traits, as well as displaying tact, composure, and maturity. The ideal candidate needs to effectively communicate with the executive staff and maintain highly confidential information. Candidate will work with leaders and teams that are located at the corporate headquarters.

Requirements

At least 3 years’ experience in a business environment handling administrative responsibilities; 1-2 years’ experience as Administrative Assistant preferred
Proficiency in MS Office Suite (Excel, PowerPoint)
Proficiency in Concur software for financial business needs
Must manage confidential information with the highest sense of discretion
Must possess excellent verbal and written communication skills
Flexibility to be available 24/7
Provides the highest level of initiative and follow-through
Excellent interpersonal, communication, and organizational skills
High level of skill in both oral and written communication and the ability to effectively present ideas and information
Works autonomously and performs all responsibilities with discretion, self-guided judgment, a positive attitude, tact, and poise
Follows directions with minimal supervision
Maintains accuracy and attention to detail
Able to manage multiple priorities while meeting deadlines
Professional, calm composure with sense of humor
Ability to respond effectively to clients, employees and administration and handle sensitive and/or confidential communications
Able to provide or suggest solutions to problems
Acts as a trusted partner to business stakeholders, displaying the highest levels of integrity

Responsibilities

Manage complex and ever-changing stakeholders’ schedules
Coordinate intricate domestic and international travel
Facilitate domestic and international client and internal meetings
Monitor and respond in a timely manner to high volume of correspondence
Compose meeting notes/minutes as needed, while maintaining confidentiality
Manage competing priorities and work with teams to resolve issues
Manage contacts database, expense reports, and other general administrative tasks, i.e., mailing, PO processing, faxing, copying, binding materials etc.
Screen phone calls and direct them as appropriate
Liaise with IT to make sure executives have proper working equipment, such as laptops, mobile phones and other external hardware
Heavy networking with other administrative assistants to better understand schedules and priorities
Perform administrative functions such as record keeping, report writing, composing correspondence and establishing procedures for orderly operations
Coordinates and plans team events and offsites