Administrative Assistant – Zion Residential Campus (Part-Time)
About The Position
Empowering Lives. Building Futures. Fostering Growth. At A Safe Place, we’re united by a mission to empower survivors of domestic violence and human trafficking. For over 48 years, we’ve been a beacon of hope in Lake County, offering comprehensive programs that promote healing, resilience, and independence. Our Zion Housing Department supports permanent residents with services that foster stability, independence, and an enhanced quality of life. We promote community integration through engaging activities, advocacy, and education on essential life skills. Join us in creating a community of strength, resilience, and change, where every survivor finds hope and opportunity. Your Role: Part-time Housing Administrative Assistant As the Housing Administrative Assistant, you’ll provide essential administrative and clerical support to the Zion Campus Team, ensuring the smooth operation of housing programs and enhancing the quality of service for residents.
Requirements
- Bachelor’s degree in counseling, social work, psychology, rehabilitation counseling, family therapy, or a related human services field.
- Bachelor’s degree in any field plus two (2) years of documented clinical experience in a mental health setting under a QMHP.
- High school diploma or GED plus five (5) years of documented clinical experience in mental health or human services.
- Bilingual Spanish proficiency required.
- 2+ years of administrative experience, with Excel proficiency.
- Experience in crisis intervention, case management, or advocacy.
- Strong trauma-informed skills, communication, and conflict resolution abilities.
- Ability to develop and present client programs using technology.
- Cultural competence and adherence to professional ethics (e.g., NASW Code of Ethics).
- Proficiency in Microsoft Office, Outlook, and Teams.
- Effective time management, organizational, and prioritization skills.
- Commitment to supporting survivors and fostering a violence-free society.
- Familiarity with domestic violence dynamics and survivor challenges.
- Reliable vehicle, valid driver’s license, and active auto insurance required.
Nice To Haves
- Familiarity with electronic medical records is a plus.
Responsibilities
- Waitlist Management: Assist the Director with client communications, scheduling, assessments, and application processing.
- Service Coordination: Schedule client appointments for supportive services.
- Administrative Duties: Process requests, order supplies, and manage paperwork, logs, and grant-related data.
- Client Engagement: Handle inquiries and address client needs.
- Data Management: Maintain case files, perform grant-related bookkeeping, and complete data entry.
- Professional Conduct: Engage clients authentically, maintain boundaries, and adhere to ethical standards.
- Team Collaboration: Work effectively as part of the team.
- Training: Complete IM+CANS certification and 40-hour Domestic Violence training within the first month; complete Safe Zone, Mandated Reporter, and other required trainings within 60 days.
- Participation: Attend mandatory meetings, training, and team activities, and take on additional tasks as needed.
Benefits
- While benefits are not included, the role provides valuable experience and flexibility.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Number of Employees
51-100 employees
