Legal Coordinator

Mattel•El Segundo, CA

21h

About The Position

CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers. Mattel’s Law Department plays a critical role in supporting the company’s global business by delivering thoughtful, practical legal guidance aligned with Mattel’s values. We are a collaborative, solutions-oriented team that balances risk management with business objectives while upholding the highest standards of integrity and ethics. We are seeking a highly capable Administrative Assistant to support the Intellectual Property (IP) team within Mattel’s Law Department. This role is ideal for someone who combines exceptional executive support skills with strong financial and operational acumen. You will serve as a trusted partner to the IP team by ensuring day-to-day operations run smoothly while also playing a key role in managing billing, budgets, and financial reporting. This is a highly visible role that requires strong organization, attention to detail, and the ability to operate effectively in a fast-paced, global environment.

Requirements

3+ years of experience supporting a law firm or corporate legal department, with exposure to both executive support and billing/budget management
Strong proficiency in Microsoft Excel and PowerPoint (Excel skills are especially important)
Experience with CounselLink or similar e-billing platforms
Proven ability to manage multiple priorities independently with strong attention to detail
Excellent written and verbal communication skills
Highly organized, proactive, and solutions-oriented
Comfortable working with financial data and systems
A collaborative, team-first mindset with a positive and professional approach

Nice To Haves

Experience supporting senior leaders (VP/Sr. Director level preferred)
Tech-savvy with the ability to learn new tools quickly (iManage or similar a plus)

Responsibilities

Provide high-level administrative support to attorneys and leadership, including complex calendar management, scheduling, and prioritization
Coordinate meetings across multiple stakeholders, including global teams and senior leaders
Arrange domestic and international travel, including detailed itineraries
Create polished presentations, reports, and materials (PowerPoint, Excel, etc.)
Serve as a key point of coordination across teams, including executive assistants and cross-functional partners
Support team operations, project coordination, and continuous improvement of administrative processes
Maintain organized electronic and physical filing systems
Serve as the primary point of contact for legal billing and invoicing globally
Manage invoice processing end-to-end, including resolving discrepancies with law firms and internal partners
Partner with Finance and Accounts Payable on budget tracking, accruals, and forecasting
Support budget management and spend tracking using e-billing tools and reporting systems
Build and maintain financial reports and dashboards (Excel-heavy) to track spend and trends
Conduct analysis on law firm rates and year-on-year spend
Maintain vendor profiles, including billing arrangements and key contacts
Prepare and deliver quarterly financial reporting to internal stakeholders