Administrative Assistant (Pacific or Mountain Time Zone)

Mercer Advisors

6d•$21 - $25•Remote

About The Position

The Administrative Assistant is a proactive, highly organized self-starter who provides support to an ever-growing business. This role partners closely with executives and cross-functional teams to deliver strong support and assistance and ensure seamless corporate hub operations.

Requirements

At least 1-2 years of experience in the Administrative Assistant role
Results-driven and solution-oriented
Highly organized and detail-oriented
Strong interpersonal skills with ability to interact with employees at all levels
Excellent verbal and written communication
Skilled at planning, prioritizing, and managing a diverse workload
Adaptable to changing priorities in a fast-paced, deadline-driven environment
Experience in an administrative assistant support role for the C-suite
At least 2 years of planning and executing corporate events
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
Proven discretion and confidentiality in handling sensitive information
Ability to work independently and collaboratively across teams
High school diploma required

Responsibilities

Support multiple executives and senior leaders with administrative needs
Proactively manage complex calendars, schedule meetings, and coordinate domestic travel
Act as primary liaison between executives, employees, and clients ensuring timely, service-oriented communication
Maintain internal systems accuracy
Coordinate event logistics, materials distribution, and follow-up on action items
Monitor, track, and organize data, reports, and confidential documents as needed
Screen and prioritize incoming emails, maintaining strict confidentiality
Execute responsibilities independently, flagging potential issues or delays in advance
Plan, coordinate, and execute internal and external events as needed
Uphold office procedures
Perform other duties and special projects as assigned

Benefits

Company Paid Basic Life & AD&D Insurance
Company Paid Short-Term and Long-Term Disability Insurance
Supplemental Life & AD&D; Short-Term Disability; Accident; Critical Illness; and Hospital Indemnity Insurance
Three Cigna medical plans offerings including two High Deductible Health Plans and a Traditional Co-Pay medical plan.
Kaiser Medical plans available in California
Health Savings Account (HSA) with company contributions if enrolled in either HDHP medical plan.
Two comprehensive Dental Plans
Vision Insurance Plan
Dependent Care Savings Account for child and dependent care.
14 Company Paid Holidays including a full week off at Thanksgiving.
Generous paid time off program for vacation and sick days
Employee Assistance Plan
Family Medical Leave
Paid Parental Leave (8 weeks)
Maternity benefits utilizing company paid STD, any supplemental STD, plus Parental Leave (8 weeks) to provide time for recovery, baby bonding, and enjoying your family time.
Adoption Assistance Reimbursement Program
Company Paid Concierge Services for you and your loved ones for the spectrum of caring needs for your aging parents, young children, life’s challenges and more.
401(k) Retirement Plan with both Traditional and Roth plans with per pay period match as well as an after-tax option
Pet Insurance