Administrative Assistant - Carolina Fabrication Shop

S. A. Comunale Co.•Salisbury, NC

About The Position

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation. S.A. Comunale is seeking an Administrative Assistat to Support the North Carolina Fabrication Shop. The primary function of this role is to provide administrative support to the Fabrication Shop. This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on administration, organization, reporting, and data management. S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Requirements

High school diploma or GED is required.
3+ years of previous administrative experience is required.
Proven knowledge of Microsoft Office Applications (i.e. Word, PowerPoint, Excel) is required.

Nice To Haves

Previous experience in the construction or fleet industry is a plus.

Responsibilities

Provide complete administrative support services for the Fabrication Shop.
Data entry of weekly payroll to prep for Corporate Payroll.
Match driver expense reports to credit card receipts.
Enter and track fab shop and driver payroll.
Enter and maintain production database.
Print and assemble driver’s delivery packets.
Assist in entering and maintaining job entries in production database(s) (FMS, CRM, ERP, Pick, TCMS).
Maintain contact list and addresses for shop employees and drivers.
Distribute incoming mail.
Review “Job Board Tracker” and update shop schedule(s) as necessary.
Attend meetings, record meeting notes and update date action items.