Administrative Assistant

TAP Engineering • College Park, MD

1d • Onsite

About The Position

TAP Engineering is seeking an Administrative Assistant to support advanced research and engineering initiatives spanning a range of physical science disciplines, including quantum computing, advanced computing systems, additive manufacturing, photonics, advanced materials, and microelectronics. In this role, you will provide direct support to senior leadership while also serving as a key point of contact for facility operations. You will work across both classified and unclassified environments, ensuring efficient coordination of administrative functions, scheduling, and day-to-day operations in a fast-paced, mission-driven setting.

Requirements

• Active TS/SCI clearance with Polygraph
• One of the following experience requirements: 11+ years of relevant experience without a degree; Bachelor’s degree in a related discipline with 7+ years of experience; Master’s degree in a related discipline with 5+ years of experience
• Experience supporting senior executives in an administrative capacity
• Strong organizational and time management skills
• Proficiency with Microsoft Office tools, including Outlook for calendar management
• Strong written and verbal communication skills
• Ability to work effectively in both classified and unclassified environments
• Ability to manage multiple priorities in a fast-paced environment

Nice To Haves

• Experience supporting government or research environments
• Experience with facility operations or front desk coordination
• Familiarity with travel coordination and expense tracking processes
• Strong attention to detail and demonstrated ability to manage sensitive information

Responsibilities

• Provide administrative support to senior leadership and executive-level staff
• Manage and maintain executive calendars, including scheduling meetings, coordinating conference rooms, and organizing teleconferences
• Prepare reports, summaries, meeting minutes, and other documentation
• Coordinate travel logistics, including scheduling, budgeting, and expense tracking
• Support facility operations, including visitor check-in and badging processes
• Maintain accurate records and assist with asset tracking
• Communicate effectively across teams and with a broad range of stakeholders
• Provide front desk support and maintain a professional, organized environment
• Assist with special projects and administrative initiatives as needed

Benefits

• Paid Time Off: 15–25 days annually based on tenure, plus 11 paid holidays — never use-or-lose
• Retirement: Up to 15% employer contribution to a 401(k) through match and profit sharing
• Medical Coverage: Employer-paid medical insurance for employees, with optional buy-up plans for dependents
• Dental & Vision: Employer-paid plans with optional enhancements
• Insurance: Employer-paid life insurance, AD&D, short-term disability, and long-term disability
• Flexible Spending Accounts: Healthcare and dependent care FSAs
• Tuition Reimbursement: Up to $36,000 per year for approved coursework
• Additional Benefits: Employee Assistance Program, wellness incentives, discount programs, virtual care, prescription savings, and travel support
• Performance-Based Rewards: Merit increases, performance bonuses, and referral bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Senior