Administrative Assistant

Arva Intelligence•Houston, TX

13d•Onsite

About The Position

The Administrative Assistant provides high-quality administrative and operational support to the Executive Office, with a primary focus on enabling the effectiveness of executive leadership and ensuring smooth day-to-day operations of the Houston office. Reporting to the Executive Office Manager, this role supports the executive leadership team as requested, assists with scheduling and coordination, prepares and edits presentation materials, and serves as the in-house office manager for the Houston location. The Administrative Assistant plays a key role in maintaining organization, professionalism, and efficiency across executive and office operations

Requirements

Prior experience in an administrative assistant or executive support role
Strong organizational skills with the ability to manage multiple priorities simultaneously
Proficiency with presentation tools and office software, including slide creation and document editing using Microsoft Office or Google Office products
Excellent written and verbal communication skills
High level of professionalism, discretion, and attention to detail
Ability to work independently while collaborating closely with the Executive Office Manager
Comfortable working in a fast-paced, dynamic office environment
Only applicants currently, and in the future, eligible to work in the United States will be considered for this position.

Nice To Haves

Experience supporting senior leaders or executive teams preferred

Responsibilities

Provide administrative support to the executive leadership team as requested
Coordinate internal and external meetings, including scheduling, logistics, and preparation
Arrange travel accommodations, itineraries, and related logistics for executives
Prepare meeting materials and ensure follow-up actions are tracked and completed
Create, edit, and format slide decks and presentation materials as requested by the executive leadership team
Assist with drafting, editing, and organizing executive communications and documents
Ensure presentations and materials are accurate, professional, and on brand
Support the Executive Office Manager with day-to-day administrative tasks and workflow coordination
Maintain organized records, files, and documentation related to executive activities
Assist with special projects and administrative initiatives as needed
Serve as in-house office manager for the Houston office
Order and maintain office supplies and coordinate vendor needs
Manage logistics for in-office meetings, including catering and lunch orders
Support a professional, well-organized office environment for employees and visitors
Act as a reliable point of contact for internal and external stakeholders
Communicate clearly and professionally on behalf of the Executive Office
Coordinate effectively with cross-functional teams to support executive priorities