Administrative Assistant

Menzies Aviation • Salt Lake City, UT

5d

About The Position

People. Passion. Pride. This is what has driven our team since 1833.

Since that time, we have developed to become a critical partner in the global
aviation industry, delivering time-critical logistics services at over 300
locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

Role Purpose

Responsibilities include organizing and arranging
documents and data, updating, and correcting timecards, finalizing payroll, assisting new employees with
hiring paperwork and all other general office duties

Requirements

• High School diploma or equivalent
• Ability to read, write and speak fluent English
• Ability to type 30 to 40 WPM and be proficient with 10-key
• Must be computer literate with strong knowledge of Microsoft Word and Excel
• Ability to read, analyze and interpret documents
• Excellent organizational skills, ability to prioritize and multi-tasked orientated
• Ability to work independently, self-starter
• Must be able to lift, move/push 30 lbs.
• Must pass pre-employment drug test.
• Ability to lift up to 35 lbs.

Responsibilities

• Enters fuel tickets into the Menzies Aviation accounting software daily to maintain established deadlines
• Inputs inventories, receipts, and transfers daily
• Performs analysis of (loss/gain) in the system daily
• Responsible for ensuring that data is entered correctly, appropriately documented and reconciled to source documents
• Assist managers, employees, suppliers, and customers with inquiries, resolving issues or escalating as necessary
• Responsible for reconciling daily book inventories by individual supplier
• Validates monthly closing reports to ensure that monthly summaries add up to daily totals
• Maintains all base billing through Menzies Aviation accounting software and corresponds with Accounts Payable
• Organizes, arranges, and enters document data in accordance with established procedures
• Performs general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence
• Assists with preparing new employees hiring paperwork
• Creates and maintain employee files
• Conducts new-hire onboarding and orientation
• Compiles and submits orders for base supplies and maintains Purchase Order records
• Ensures safe and secure operation, in accordance with the highest possible standards of health, safety, security and all government statutory requirements
• Performs other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees