Administrative Assistant

Aperture, LLC•Paradise, NV

5d•$20 - $25•Onsite

About The Position

Aperture is a national portfolio of best-in-class forensic consulting companies providing full-service expert analysis. Aperture’s mission is driven by a Partnership Model that provides strength, consistency, and scale. The power of our collective is unmatched, and we are a force beyond compare. Powered by our people and our Partners, we amplify our effectiveness and our impact. As an Administrative Assistant, your will primarily be responsible for facilitating the operations of the front desk, answering telephone calls and directing clients to appropriate team members. The Administrative Assistant will also be the first point of contact for new clients through telephone calls and gathering the appropriate information. The Administrative Assistant is also required to assist the Office Manager and Coordinators with their daily duties. Working at the office is an essential job function of the Administrative Assistance.

Requirements

High School Diploma, or higher
1-3 years’ experience preferred (entry level applicants welcome to apply)
Strong and professional communication skills, including writing, speaking and active listening
Proficiency in MS Office Suite, with an emphasis on Excel and Outlook
Excellent organization skills, detail oriented
Can problem solve and demonstrate initiative
Able to switch tasks quickly as work priority demands
Ability to work as part of a team, with multiple managers
The ability to sit at a desk up to 80% of the time
The ability to stand and walk up to 20% of the time
The ability to be confined in a small area, such as a cubicle
The ability to operate telephones and computers
The ability in front of a computer for the majority of the day
Ability to lift and carry at least 50 lbs.

Nice To Haves

Experience working in the legal field preferred, but not required

Responsibilities

Perform front desk duties and facilitate operations of the front desk
Serve as first point-of-contact for incoming telephone calls
Gather relevant information from caller to determine most appropriate contact at Aperture
Provide general information to callers
Direct in-person clients to the appropriate team member
Gather and record basic identifying information from new client calls to provide to In-Take Specialist and/or help input the information into our systems
Assist the Office Manager and Coordinators as required with their daily duties
Performance of all job duties in the worksite on a daily basis based on nature of work and amount of collaboration required with others
Closing files, including breaking down physical binders for scanning, entering information in Clio, moving electronic files, purging physical files
Copy jobs, filing, printing, and scanning
Download data from discs and flash drives to network folders