Administrative Assistant - Marketing Agency / Client Support (Part-Time, On-site

Nexvel • Elkins Park, PA

16h • $20 - $22 • Onsite

About The Position

Nexvel Solutions is a growing digital marketing agency serving businesses across home services, healthcare, and professional industries. We specialize in SEO, paid advertising, web development, and digital strategy. We’re hiring a part-time, in-office Administrative Assistant to work directly with agency leadership (primarily one of the partners) and help keep our client operations organized, responsive, and moving forward. This is not a traditional “admin” role. This is a high-impact support position inside a fast-paced marketing agency where deadlines matter, communication matters, and follow-through matters. If you’ve worked in a marketing agency or client-services environment before, you'll feel like this is the role for you. This is an in-office position based in Elkins Park, PA . We’re collaborative by nature and believe the best work happens when we can connect face-to-face. If you're looking to grow in a supportive environment where your work directly impacts real businesses, we’d love to meet you. Who This Role Is Perfect For This role is a great fit for someone who: Has worked in a marketing agency or fast-paced client-services role Loves staying organized and managing moving pieces Communicates clearly and professionally over email Enjoys following up and keeping tasks from falling through the cracks Takes pride in delivering polished work and catching details before clients do This Role Is NOT For Someone looking for a slow-paced front desk/admin job Anyone uncomfortable with deadlines, follow-ups, or accountability Candidates who prefer to work independently with minimal communication

Requirements

• Strong organization and attention to detail
• Strong written communication skills (email drafting is a big part of the job)
• Experience with Google Workspace (Gmail, Docs, Sheets, Calendar)
• Comfortable following up and keeping projects moving
• Able to manage multiple tasks and shifting priorities
• Reliable, professional, and accountable

Nice To Haves

• Experience working at a marketing agency or in a fast-paced client-services environment
• Experience using Monday.com or other project management software
• Experience coordinating vendors, contractors, or production schedules

Responsibilities

• Schedule internal meetings, client meetings, and project calls
• Draft, edit, and send professional client-facing emails
• Follow up with clients to collect approvals, assets, and responses
• Assist leadership with daily administrative tasks and organization
• Attend internal and client meetings to take notes, document action items, and ensure follow-ups are assigned and completed
• Send post-meeting recap emails summarizing next steps, responsibilities, and deadlines when needed
• Manage tasks and workflows in Monday.com
• Ensure deadlines are tracked and deliverables are progressing
• Communicate with internal team members and contractors to keep projects moving
• Help organize and document project details and next steps
• Coordinate logistics for photoshoots and content production
• Communicate with photographers/videographers and internal staff
• Ensure timelines, details, and deliverables are clearly communicated
• Review deliverables before they go to clients
• Catch missing details, errors, formatting issues, or inconsistencies
• Ensure work is professional, accurate, and ready for client delivery
• Assist with onboarding new clients (accounts, tools, documentation)
• Help ensure new clients are set up for success quickly

Benefits

• Flexible part-time schedule (25–30 hours per week)
• In-office role with a collaborative, team-based environment
• Direct exposure to real marketing agency operations and client work
• Opportunity to grow into a larger role as the agency expands
• Direct access to leadership and decision-making
• Training provided on internal systems and workflows (Monday.com, Hubstaff, etc.)

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed