Administrative Assistant - Omaha

Ho-Chunk•Omaha, NE

5d•Onsite

About The Position

The Administrative Assistant provides comprehensive clerical and administrative support to assigned departments, ensuring efficient daily operations and excellent service to internal teams, guests, and vendors. This role plays a key part in maintaining organization, communication, and workflow across multiple departments.

Requirements

Associate degree in a related field or equivalent experience preferred
Two (2) years of administrative support experience preferred (hospitality or legal office experience a plus)
Excellent organizational skills and strong attention to detail
Strong analytical and problem-solving abilities
Proficiency in Microsoft Office Suite or similar software
Working knowledge of company policies, procedures, and internal controls
Ability to secure and maintain a Level 3 Nebraska Gaming License required

Nice To Haves

hospitality or legal office experience a plus
Fluency in another language preferred.

Responsibilities

Provides administrative support to assigned departments.
Greets visitors and notifies staff of arrivals and business purpose.
Operates office equipment including copiers, fax machines, computers, and multi-line phone systems.
Manages incoming and outgoing communications (phone calls, emails, faxes) and distributes appropriately in a timely manner.
Ships and mails correspondence and packages.
Orders and maintains office and pantry supply inventory.
Organizes, maintains, and updates physical and electronic filing systems.
Works closely with multiple departments to complete assigned tasks.
Addresses questions and concerns, ensuring timely follow-up or referral to appropriate personnel.
Builds and maintains professional relationships with clients, team members, and vendors.
Maintains a clean, organized, and professional work area at all times.
Conducts phone calls on behalf of departments as needed.
Coordinates conference room scheduling and meeting setups, including audiovisual equipment and food and beverage services.
Prepares reports, presentations, and meeting materials.
Records and distributes meeting minutes while maintaining confidentiality.
Composes and edits correspondence, memos, reports, and procedures as required.
Serves as liaison between departments, vendors, and guests.
Maintains calendars and internal/external contact directories.
Arranges travel accommodations and, when required, entertainment arrangements.
Conducts research and collects information per management requests.
Assists with special event planning.
Performs other duties as assigned.