Administrative Assistant

SSA Marine • Apollo Beach, FL

8h

About The Position

The Administrative Assistant provides general office support for a variety of
clerical activities and tasks including answering incoming calls, managing mail,
requisitioning supplies, organizing office communication and activities on a
day-to-day basis. This role may also be responsible for cargo inspections within
the terminals.

Requirements

• Proven administrative assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficiency in MS Office

Responsibilities

• Answers and direct phone calls
• Organizes and schedule meetings and appointments
• Maintains contact lists
• Produces and distribute correspondence memos, letters, faxes and forms
• Orders office supplies
• Provides general support to visitors with general Pier information
• Assists truckers with receiving and delivery at both office and outside on the terminal
• Assists customers with general information
• Inputs vessel and cargo information into the TOS such as, but not limited to: B/L's, hatch list, manifest confirmations, etc.
• Records daily delivery and receiving
• Other duties as assigned
• Cargo inspection including verification, cleanliness, condition, measurements
• Confirms Cargo location/spots
• Confirms all paperwork is up to par regarding cargo
• Makes sure communication is in place with Union staff

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed