Administrative Assistant

Liberty Business Associates•North Charleston, SC

46d•Onsite

About The Position

Are you a seasoned professional looking for new opportunities, or are you seeking an exciting challenge? A career working as a Government Contractor can give you that. At Liberty Business Associates, LLC, we offer a small company environment with competitive benefits where people can be proud knowing their job makes a difference for the warfighters. Our company is built on people who are passionate, innovative, and thrive on expanding their knowledge and providing their experience to our clients. Everyone brings their individual talents to the table, and they are rewarded with professional growth. Would you like to be part of our energized team to grow on a professional and personal level? About Liberty Business Associates, LLC: Liberty Business Associates, LLC is a woman-owned small business. Our vision is to be consistently recognized as the best small business in our industry with which clients, industry partners and employees want to work. Liberty’s success is driven by our Core Values of Integrity, Dedication, Innovation, and Collaboration. Liberty’s mission is to consistently deliver value-driven solutions. We partner with our clients to truly understand their objectives, issues, and constraints by practicing consistent communication and flexibility. These values are why Liberty is successful at what we do. At Liberty Business Associates, we offer a 401K plan, Health Benefits, Dental, Vision, Life Insurance, Short- and Long-Term Disability, Paid Holidays, Paid Time Off, Sick Leave, and Tuition Reimbursement (at all levels). Position Title: Administrative Assistant (Active Department of Defense Secret Security Clearance Required) Position Location: Charleston, SC Description: Liberty is seeking an Administrative Assistant for our government client in Charleston, SC. The successful candidate will demonstrate initiative and the ability to work under limited supervision while fulfilling a variety of administrative duties accurately and efficiently. This position requires superior administrative and organizational skills, an appreciation for policies and procedures, and an attentiveness to detail.

Requirements

Active DoD secret security clearance
Proficient in Microsoft Word, Excel, and PowerPoint
Strong customer service skills
Professional oral and written communication skills
Efficient time management skills
Attention to detail
Associates Degree in Business or Computer Science and Four (4) years of related experience developing and processing correspondence, preparing briefing and presentation materials, updating existing briefing materials, maintaining files, compiling reports, scheduling events, preparing itineraries, and interfacing with personnel and customers.
OR EQUIVALENT
High Diploma or GED and Eight (8) years of related experience in a DoD/DON environment developing and processing correspondence, preparing briefing and presentation materials, updating existing briefing materials, scheduling events, preparing itineraries, maintaining files, compiling reports, and interfacing with personnel and customers.
Compliance will be required with regulations pursuant to Executive Order 14042 and associated guidance published by the Safer Federal Workforce Task Force as it pertains to mandatory COVID-19 Vaccinations, subject to such exceptions as required by law.

Responsibilities

Provide direct administrative support in planning, scheduling, developing agendas/briefs, participating in onsite/offsite meetings, official events, conferences, and assist with training actions.
Create a wide variety of documents (often complex) such as reports, spreadsheets, and presentations that require proficient to expert knowledge of Microsoft Office
Document and distribute highly complex meeting minutes and other correspondence
Use multiple office software/database applications for collecting information to produce a wide range of documents and use the software/database to create, edit, copy, store, retrieve, sort or calculate, and present various types of information collected for reporting purposes.
Perform quality assurance check for all products produced to ensure accuracy and compliance with standards and directives.
Coordinate calendars and schedules utilizing Microsoft Teams
Act as a liaison with other departments and competencies and outside agencies as necessary
Maintain databases of complex and confidential departmental information
Respond to requests, distribute correspondence, circulate information, etc., to other staff as needed, including senior staff
Research and resolve administrative issues and complaints; follow-up to ensure complete and quality resolutions.
Maintain suspense systems and track actions for completion; assist with developing and initiating administrative methods and procedures concerning high interest items, flow of information, and processing of action packages.
Produce and interpret time and attendance reports through the ERP System
Answer incoming phone calls, often from senior staff, and screen as necessary
Assist with planning and implementing visits involving distinguished visitors, guests, or large groups; make necessary travel arrangements, process badging/visitor access requests ensuring Protocol Office is informed, and any support required to host distinguished visitors.
Assist with travel arrangements for supported personnel using the Defense Travel System and assist with travel voucher problems.
Organize conferences and meetings for on-site and off-site for senior staff, sometimes involving large numbers of attendees or complex arrangements through the use of Microsoft Teams
Receipt for, control, and safeguard incoming and outgoing correspondence, files, mail, and packages; sort and deliver mail/packages to offices while maintaining accountability logs.
Ensure competency/department files and records are maintained in accordance with Records Management directives/policies.
Provide general administrative duties to include purchasing office supplies, processing outgoing mail, and picking up, sorting and distributing incoming mail
Cross-training other administrative personnel