Administrative Assistant (24322)

Northern Rivers Family of Services•City of Schenectady, NY

20h•Onsite

About The Position

This position is responsible for providing technical, administrative and clerical support to both Early Head Start (EHS) and Neil Hellman Preschool (NHPS) programs at the Early Learning Center. At Northern Rivers Family of Services, we work together to make a difference in our client's lives while also strengthening our community. We are a family of human service agencies united in our passion to helping children, families, and adults reach their potential. Northern Rivers coordinates the quality of care, depth of programs, and combined size and passion for the mission to provide care for more than 18,000 people each year in 41 counties throughout New York State.

Requirements

Requires an Associate’s degree and two years of related experience, or equivalent education and experience.
Ability to perform each essential duty satisfactorily.

Responsibilities

Provide a welcoming and inviting environment for children, families, staff and the community.
Follow-up as needed with families regarding enrollment documents.
Perform secretarial functions such as: Answer phones; screen visitors; prepare and distribute correspondence; manage incoming/outgoing mail and faxes; assist with calendars, schedules, appointments, organize, order office supplies and maintain paper and electronic files.
Set up and maintain client files, audit for file content, close and transfer to the records department in Albany.
Assist with preparing documents for EHS Policy Council and Board Meetings.
Assist with data management using multiple software and databases, including running reports as assigned.
Process requests for information as per Agency policy and Center procedure.
Prepare and manage communication regarding NHPS CPSE evaluations.
Follow opening and closing procedures for the Early Learning Center.
Audit NHPS student attendance and document absences in appropriate databases.
Assist with emergency preparedness at the Center, including fire drills, shelter-in-place drills, and maintain Material Data Sheets (MSDS).
Other duties may be assigned.