Administrative Assistant - Contract

Segula Technologies•Herndon, VA

About The Position

Our Aerospace Client t is looking for a Customer Support Administrative Assistant (Contract) to join their Customer Services team, based in Herndon, Virginia. In this role you will provide administrative support to the team, including but not limited to preparing expense reports, creating purchase order requisitions, updating team member's calendars and organizing and planning weekly meetings.

Requirements

Educated to 2 year Associate's degree level (or equivalent) in business management or a related discipline
Excellent interpersonal and communication skills
Creative spirit with good management skills
Advanced level in English, other languages a plus
Autonomous, ability to take initiative, customer focused.
Works well in a collaborative team environment.
Present a professional appearance as generally accepted in the business and aerospace environment
Use of Google Suite products
Authorized to work in the US, Able to work in US without current or future need for visa sponsorship
Domestic and International travel

Responsibilities

Online/Call travel booking support using SAP CONCUR tool, or via travel agent (BCD Travel)
Update & maintain team travel and vacation team calendars.
Monitor vacation/sick report using MyPulse tool
Prepare travel expense reports for reimbursement using CONCUR. This includes at least 3 team leaders and potentially some team members, as needed.
Review travel expense reports from team members to ensure adherence towards Airbus Travel Policy
Gather and input updated information related to airlines and needed by management using Salesforce.
Maintain and distribute customer communications list
Authorize and maintain a budget spreadsheet for promotional items.
Create PO requisitions and good receipt using Click n’ Buy tool (for primarily general procurement items)
Manage & monitor monthly travel budget
Organize and support the management weekly meeting and prepare the minutes.
Assist with Customer event organization/meetings and associated booking (knowledge of vFairs (replacement of the Aventri tool)).
Organize and support yearly team booster event
Assist with catering working lunch for team workshops
Administer and coordinate the Know Your Customer (KYC) process for all new Airbus customers and as required for legacy customers.
Administer and coordinate AirbusWorld onboarding documentation and connections which includes: Contract customization of the General Data Release Agreement (GDRA), the Maintenance Repair Overhaul ServiceS Agreement (MROSA), the Customer Support Agreement (CSA), the AirbusWorld General Terms and Conditions (including addendums), Company Registration, User Entity Administrator Agreement (UEA), AirbusWorld quotation, and regular communication with the AirbusWorld Administration Team.
Communicates with Support Contracts staff to ensure all AASC agreements are maintained and up to date in accordance with Airbus policies.
Ensures the safe storage and/or archiving of signed agreements, legal documents and other records.
Under the guidance and direction of the CSD for MROs, administers and coordinates other special agreements required for lessors/third parties/consultants/aircraft owners (including P2F)/ MRO as owners for teardowns and other hybrid customers
Supports the CSD MRO for the liaison with Hamburg EDP Team and administers the US version of the DOSA and EDPSO process with US based Design Organizations and STC Houses.
Other duties as assigned